Maintenance Services Project Coordinator

Overview

Coordinate and manage maintenance projects, budgets, schedules, and stakeholder communication.

Key Responsibilities

• project scheduling
• cost analysis
• budget tracking
• maintenance planning
• procurement
• status reporting

Tasks

- Develops and maintains department and project schedule details, documentation, timeline and resources, based on input from Department Management. Assists in the creation of the scope of work for projects and creates project plans. Integrates verbal and numerical information to create reports that are understood by a wide variety of audiences and to estimate staffing and resource needs. Assists in resource/project scheduling. - Works closely with those responsible for capital program by researching, forecasting, analyzing, extracting, tracking, reviewing and consolidating costs vs. estimates for major projects. Provides data analysis support for capital project expenditures. Transfers/corrects costs as designated to ensure representation of costs for projects are accurate. Supports Department Management in the implementation, coordination, control support and administration of project work to ensure projects and maintenance work are completed on time, meeting District expectations and delivering desired results. This includes performing all aspects of planning/scheduling, business systems maintenance, estimating, cost and timeline tracking and/or contract administration. Utilizes business acumen and enthusiasm to build consensus, galvanize and lead and/or participate in project teams. Gathers and documents system requirements, develops system scope, builds consensus and maintains project issues lists. Assists in developing project budgets, resource requirements and project plans. Manages projects within these parameters. Maintains good working relationships with internal departments and external stakeholders. Performs other duties of a similar nature as may be required. - Provides historical and current data and project timelines to develop forecasts for capital project expenditures. - Initiates purchases to support each project and the department. Prepares and monitors spending to ensure purchases are according to guidelines and within approved departmental budget allowance. Coordinates receiving and necessary stock items with storeroom. - Assists in the management of departmental assets. Develops short- and long- term maintenance plans. Schedules maintenance activities for the department. Coordinates maintenance work with other departments. Makes recommendations for improving the maintenance program. Develops, revises and/or reviews maintenance planning and performance reports. - Establishes and maintains communication with user departments, vendors, contractors, the general public and other businesses in order to facilitate completion of work objectives. Researches and provides spoken and written information to management, staff and team members via telephone, email and face-to-face communications. Responds to and resolves customer inquiries and complaints with customer satisfaction in mind. - Manages day-to-day budget tracking, maintenance and project activities, such as issue tracking and risk mitigation, facilitating project team meetings (with various groups) and preparing/delivering status reports, using MS Project Schedule, computerized maintenance management system, or similar software. Meets with appropriate project team members to review progress project forecasts and schedules. Attends progress/project review meetings. - Provides support for each project team. Prioritizes work based on the needs of the department and the organization. Ensures efficient coordination of resources and activities. - Generates/assembles specifications and Requests for Qualifications (RFQs) to support various projects. Compiles data for preparing estimates during the contract process. Monitors contractor activity and contract cost to support projects.

Requirements

• excel
• ms project
• project coordination
• budget management
• associate degree
• 2 years

What You Bring

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process. During the course of performing the essential functions of this position the employee must be able to compare, copy, compute, compile, analyze, coordinate, synthesize, negotiate and instruct. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, fingering, feeling, talking and hearing. Ability to lift up to 50 lbs. on an occasional basis. Lifting over 50 lbs. should be completed with assistance. Exposure to quiet, loud and very loud noises is encountered in this position. Position will require visual demands of near and far acuity, depth perception and accommodation. Ability to enter a plant environment is required. Exposure to extreme weather, atmospheric conditions, wet and/or humid conditions, extreme cold and heat that is non-weather related, hazards, vibrations and confined/restricted working environments is encountered in this position. While performing the duties of the position the employee must be able to spend time at elevated locations while accessing roofs from stairwells, fixed and portable ladders wearing required personal protective equipment. - Candidate must possess attention to detail, organizational skills, time management to prioritize workloads based on available resources and time constraints and multi-tasking skills to work on multiple tasks simultaneously are required. Negotiation, facilitation, team building and conflict resolution skills are required to work with a diverse group, resolve questions/processes/ concerns and achieve high quality output on schedule are also required. Must be proficient in Microsoft Office Excel and Word software. Proficiency in MS Project is preferred but not required. - Candidate must possess the ability to read, interpret and write RFQs and specifications, project schedules, project plans and input from others and the ability to effectively initiate and manage contracts through to completion on time and on budget. Ability to analyze data, reports and information, using historical and current data and project timelines to develop forecasts for capital project expenditures is required. - Candidate must possess excellent oral and written communication skills, as well as a superior commitment to high quality service and the ability to successfully build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers. Candidate must possess two (2) years of responsible project coordination experience. Experience must include budget management, recordkeeping, procurement, RFQ development, , gathering specifications, documenting system requirements, building consensus, reporting processes and managing project timelines. - Candidate must possess basic working knowledge of project management skills and software. Candidate must possess a valid driver’s license with a driving record in accordance with the District’s acceptable guidelines. - Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy. - Candidate must possess an associate degree or equivalent in Business Administration, Engineering Technology or a closely related field or equivalent. Bachelor’s degree preferred.

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Benefits

Our Employee Benefits & Wellness ProgramsWe offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance. $62,540 - $78,175 Pay Range: USD, Commensurate with Experience

About Northeast Ohio Regional Sewer District

-Oversees three major wastewater plants—Easterly, Southerly, and Westerly—and an extensive interceptor sewer network. -Projects range from massive treatment-plant upgrades to green stormwater infrastructure in suburban and urban communities. -Known for rigorous sector expertise in utilities, water resources, and infrastructure, coordinating across 60+ municipalities. -An unusual legacy: created directly in response to the infamous 1969 Cuyahoga River fire, it now safeguards the river it once rescued.

Sector Specialisms