Administrative Staff I

Overview

Provides confidential admin support, scheduling, reporting, and office tasks.

Key Responsibilities

• report preparation
• change orders
• utility locating
• data analysis
• contract management
• safety compliance

Tasks

-Operates the switchboard. Screens calls and forwards and/or messages, as appropriate. Greets visitors and informs office staff of arrival. -Maintains files of correspondence, reports, records and contracts. -Performs administrative and general office duties of a responsible and confidential nature. -Type correspondence, documents and spreadsheets. May input data into databases. -Prepares special reports, gathers and summarizes data. -Be responsible for maintaining quality standards on all projects. -Provides general administrative support to a department and/or group of professionals of a basic and routine nature. -May assist with utility locating services and clearances. -Schedule and communicate with the client regarding project report status and delivery schedule. -Draft, track and maintain project change orders. -Receives and responds to routine correspondence following established procedures. -Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. -Draft proposals and fee estimates for standard or routine projects. -Maintain inventory of contracts for each project including status and ensuring signed contract is on file. -Makes copies and files various documents. -Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs or tables as necessary. -Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. -May prepare request for information responses regarding design changes. -Prepare specific written report sections and associated drawings and attachments. -May perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples.

Requirements

• high school
• limited experience
• driver's license

What You Bring

-High school diploma or equivalent. -Limited experience performing office support activities required. -Valid driver’s license with acceptable violation history.

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About Terracon

-The company’s expertise spans a wide range of sectors, including industrial, infrastructure, energy, and residential, to name a few. -Engineers and scientists work on diverse projects from designing foundations for skyscrapers to providing environmental assessments for infrastructure developments. -They are involved in large-scale projects across the United States, helping to shape cities, improve infrastructure, and protect the environment. -Known for their innovation and commitment, leveraging cutting-edge technologies and deep technical expertise to solve complex challenges in construction and environmental sectors. -The firm’s multidisciplinary approach allows them to offer solutions that integrate geotechnical, environmental, and construction disciplines in a seamless manner.

Sector Specialisms