Front office executive

Overview

Handles reception, visitor management, phone duties, and office admin tasks

Key Responsibilities

• shredder servicing
• stationery tracking
• mailroom operations
• vendor coordination
• visitor monitoring
• guest check‑in

Tasks

-Making a visit every hour on the reception floor to check the meeting room upkeep/cleanliness post every meeting. -They monitor who is coming and going and report anything suspicious. -Responsible for monthly servicing of shredder machines -Maintaining stationery trackers, issuance/Consumption & Requisition. -Requisition and inventory of Stationery and Medicines -For instance, in a hotel, they might check guests into the computer system, explain room details and amenities, answer questions about food service or local transportation, and assist with luggage. -Maintaining monthly consumption records for Stationary Processing of courier services bills by the 5th of each month post verifying the cost bifurcation sheet -Overseeing mail room operations like printing, shredding and courier services -Coordinate with vendors for delivery like flower vendor/Stationery vendor -Sharing feedback survey forms to the host & maintain the data as desired. -Front office executives may perform routine clerical and administrative tasks, such as sorting mail, filing, data entry, and package handling. -Positioned where people arrive and leave, front office executives act as the “eyes and ears” of the facility. -Front office executives handle incoming calls, providing basic information such as hours of operation or directions. -They also direct other inquiries to the appropriate staff member. -Closely working with all EA’s for visitor management

Requirements

• helpfulness
• facility knowledge
• front office

What You Bring

-Known for their helpfulness and knowledge of the facility, front office executives’ direct people where to go.

People Also Searched For

Benefits

-New Hire Orientation setup’s coordination & tracker

About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms