Compliance Manager

Overview

Ensures HUD, LIHTC compliance for residential portfolio, audits, reporting, and staff support.

Key Responsibilities

• compliance workbook
• audit prep
• yardi entry
• recertification tracking
• reporting
• portfolio management

Tasks

-Prepare and submit biweekly compliance workbooks, including outstanding recertifications and EIV discrepancies, to the Director of Compliance and site staff. -Review annual certifications and resolve discrepancies related to income, employment, or zero-income households. -Participate in weekly compliance leadership meetings to review portfolio status, challenges, and upcoming audit requirements. -Collaborate with Community Managers, Assistant Community Managers, and Recertification Specialists to resolve compliance issues. -Monitor and track recertifications to ensure timely completion and accuracy. -Lead preparation for Management and Occupancy Reviews (MORs), LIHTC compliance audits (for blended sites), and investor audits. -Supervise compliance staff and act as departmental lead when the Director is out of the office. -Assist the Director of Compliance with monthly, quarterly, and annual reporting. -Ensure site staff complete monthly and 90-day EIV reports and resolve discrepancies promptly. -Manage compliance activities for an assigned portfolio of residential units within a designated geographic area. -Enter corrections, comments, and approvals in Yardi and RealPage (OneSite). -Mentor and train site staff to ensure compliance with program regulations and audit readiness. -Partner with Accounting and HAP Specialists to resolve tenant ledger, rent, and voucher discrepancies. -Provide backup coverage when compliance team members are out. -Create and manage Teams communication groups for assigned sites to provide ongoing support and real-time guidance. -Conduct bi-weekly meetings with site teams to review recertifications, discrepancies, and upcoming audits. -Review and approve move-ins, initial certifications, interim recertifications, terminations, and move-outs within 48–72 hours.

Requirements

• yardi
• realpage
• office
• compliance
• hud
• communication

What You Bring

-Ability to travel to assigned sites as needed. -Proficiency in Yardi, RealPage (OneSite), and Microsoft Office Suite. -COS, Tax Credit, BOS, or equivalent compliance certifications preferred. -Comprehensive knowledge of HUD Section 8, LIHTC, portable vouchers, and market-rate housing programs. -Strong organizational and time-management skills; ability to manage large, multi-state portfolios. -Coachable, mature, and solutions-oriented with the ability to partner effectively with leadership. -Flexibility to work extended hours or weekends to meet priority deadlines. -Ability to work independently, meet strict deadlines, and perform effectively under pressure. -Professional, respectful, and collaborative demeanor with strong communication skills.

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Benefits

-Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%. -13+ paid Holidays. -Flexible Spending Account. -Laser Correction Discount. -Nationwide Pet Insurance. -15 days of PTO. -Employer Paid Vision Plans. -7 Sick days. -Employer Paid Life Insurance. -Employee Discounts on appliances, apparel, and more. -Generous employer contribution for Medical and Dental through United Healthcare. -Disability Insurance.

About Fairstead

-It operates a vertically integrated model—acquiring, developing, designing, building, and managing communities under one roof. -Signature projects include seismic retrofits, solar rooftops, and hotel‑to‑residential conversions in urban cores. -Typical developments blend senior living, workforce, and mixed‑income units with ground‑floor retail and community services. -Through public‑private partnerships, it revitalizes aging public housing into modern, amenity‑rich neighborhoods. -Portfolio spans adaptive reuse, ground‑up construction, and asset preservation in 18+ states. -Specialized teams manage energy, construction, financing, asset operations, and resident services.

Sector Specialisms