NewSouth Window- Retail Office Manager- West Palm Beach

Overview

Office manager handling admin, finance, customer service, and bookkeeping tasks.

Key Responsibilities

• accounts receivable
• accounts payable
• journal entries
• bank reconciliation
• inventory reconciliation
• crm reporting

Tasks

-Serve as point of contact for customers, coordinating with the General Manager and Sales team to best meet the needs of each customer. -Prepare year-end 1099s and mail to sub-contractor before deadlines. -Participate in month end close ensuring all deadlines are met. -Work with HQ Accounting team on questions related to monthly reconciliations performed by HQ Accounting team. -Accounts Receivable – Validate customer contracts are fully completed in both CRM and Accounting system. Create customer invoices and process customer payments. Reconcile CRM and Accounting systems AR each week and ensure at month end both systems tie out. -Train employees on how to use company systems including UltiPro, CRM system and various other systems as needed. -Journal entries – make journal entries to account for bank fees, finances fees, Marketing accruals, AP accruals and bonus accruals. -Ensuring that customers are treated with an excellent experience for inquires, questions, order status, service requests and helping the office team as needed. -Ensure all compliances and internal controls are always being followed -Inventory Reconciliation – Take month end cycle count and make proper inventory adjustments based on actuals, reconcile CRM jobs to Accounting software inventory ensuring all month end inventory is balanced and fully reconciled. -Process weekly sub-contractor billings and send to HQ for check runs. -Coordinate with IT on needs for computers and other office equipment. -Sort and distribute mail daily. -Accounts Payable – Provide match of packing slip to invoice, get proper approvals and enter invoices into accounting software. Prepare weekly AP check run request and send to HQ Accounting team for payment processing. -Coordinate special events for office including lunches, training events, holiday party planning, etc. -Support General Manager by coordinating meetings and communications. -Calculate weekly sales commission and bonuses and submit to corporate payroll. -Prepare snapshot to send to leadership each month end as well as preparing all CRM reports that need to be provided with financial package. -Bank Reconciliation – Weekly reconciliation of bank account and resolve any open balances within reasonable timeline.

Requirements

• excel
• sage
• erp
• accounting
• analytical
• communication

What You Bring

-Possesses the ability to self-manage and adapt to change -2-4 years of basic accounting skills in AP, AR, Inventory and general accounting (journal entries, system reconciliations) -Attention to detail and high level of accuracy -Strong Microsoft Excel including formulas and pivot tables -Team building skills -Excellent & effective communication skills -Analytical and problem-solving skills -Experience with Sage or comparable ERP is required -Excellent interpersonal skills -Possess strict confidentiality skills -Customer Resource Management system is preferred

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Benefits

-Company-paid Long-Term Disability -Supplemental Hospital Indemnity, Critical Illness, and Accident Insurance -Three comprehensive Medical plan options -Tuition Reimbursement -Voluntary Life Insurance -Company-paid Short-Term Disability -Team Member Discount Program -Legal Insurance -Identity Theft Protection -Employee Assistance Program -Company Paid Life Insurance -Paid time off (PTO), including Vacation, Personal, and paid Holidays -Pet Insurance -401k retirement plan with company match -Yearly Wellness Clinic

About Miter Brands

-Founded with a vision to redefine industry standards, this company has become a trusted partner in providing engineering, construction, and technology solutions. -This company has a reputation for tackling complex projects across a variety of sectors, ranging from infrastructure to industrial developments. -This company specializes in delivering high-quality, innovative solutions that bridge the gap between engineering expertise and technological advancements. -Throughout its history, this company has led key projects in sectors such as industrial construction and critical infrastructure development. -This company excels in leveraging technology to enhance project outcomes, optimizing efficiency, and reducing costs. -This company is known for its ability to navigate large-scale projects with precision, handling everything from early design phases to final execution. -Its services encompass a diverse set of industries, ensuring this company is a versatile leader in engineering and construction.

Sector Specialisms