Administrative Assistant - Rhode Island

Overview

Admin assistant handling office tasks, supplies, communications, and supporting engineering projects.

Key Responsibilities

• cross support
• administrative support
• building maintenance
• printer management
• brand qa
• document production

Tasks

-Connect with other assistants company-wide to provide cross-location support. -Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing. -Coordinate building maintenance. -Foster a welcoming and friendly environment to encourage employee engagement. -Work closely with supervisor and administrative team to support company-wide initiatives. -Manage supplies and repair services for office printers. -Apply strong organizational and time management skills. -Ensure quality control of Wright-Pierce brand standards throughout all deliverables. -Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks. -Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations.

Requirements

• associate degree
• microsoft office
• ms word
• 3+ years
• pdf
• detail oriented

What You Bring

-Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment. -Employ excellent communication skills and assist with relaying technical information clearly. -Associates degree (in related field) preferred. -Exhibit detail-oriented skills work collaboratively with engineering teams -Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must. -3 or more years of office administration. -Demonstrate awareness of individual and team dynamics to effectively support office and company culture. -Experience with PDF programs is a plus.

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About Wright-Pierce

-Builds a reputation as a trusted partner for water and infrastructure solutions. -Specializes in providing innovative engineering and environmental services. -Handles projects ranging from water treatment to wastewater management. -Serves clients across diverse sectors to ensure sustainable utilities. -Expertise spans the full project lifecycle, from concept to construction and operations. -Known for tackling challenging, large-scale projects requiring advanced solutions. -Key projects include wastewater treatment plants, water distribution systems, and flood control solutions. -Collaborates with local governments and private clients to deliver projects on time and within budget. -Originally rooted in New England, now expanded to serve clients nationwide.

Sector Specialisms