Executive Assistant & Internal Communications Coordinator

Overview

Supports CEO with admin, calendar, travel, and manages internal communications and events.

Key Responsibilities

• brand management
• content creation
• event planning
• travel coordination
• calendar management
• newsletter production

Tasks

-Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral -Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice -Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) -Welcome candidates, customers and guests, providing a warm, red-carpet experience -Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders -Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate -Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience -Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs -Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts -Field calls and forward requests to appropriate team members where necessary -Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer -Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. -Work closely with other Executive and Administrative Assistants within the organization on collaborative projects -Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events -Assist in onboarding new team members in the St. Louis office

Requirements

• ms office
• teams
• sharepoint
• powerpoint
• canva
• associates degree

What You Bring

-This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) -Positive mindset with a problem solver “can-do” attitude -Excellent organizational skills and attention to detail -High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint -Ability to manage multiple tasks simultaneously and adapt to shifting priorities -Previous executive experience from a similar profession/corporate background -Associates Degree in Business, Communications, Marketing, English or other related field, preferred -2+ years of related communications support experience -Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future -Ability to work with confidential materials and quickly build trust among key stakeholders -This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. -Strong skills with visual tools like Power Point and/or Canva

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About Afinitas

-Years of expertise make them a trusted provider of technology and equipment to the precast concrete industry. -They focus on delivering cutting-edge machinery, automation, and services that streamline production processes. -They offer products that support the manufacturing of precast concrete elements used in a range of construction sectors. -Their global presence ensures they can provide localized support and service to clients worldwide. -They specialize in delivering solutions for industrial, commercial, and infrastructure projects, focusing on water resources and heavy civil work. -They are committed to pushing the boundaries of technology and innovation in the precast concrete industry.

Sector Specialisms

Visa Sponsorship

-no work authorization sponsorship will be provided; candidate must already be authorized to work in the us.

Security Clearance

-pre‑employment screening may include drug testing, reference checks, employment verification, background screening, and skills assessments.