Proposal Manager

Overview

Manage proposal development and coordination for private and government clients.

Key Responsibilities

• resume review
• proposal submission
• crm tracking
• process improvement
• prequalification
• kpi tracking

Tasks

-Collect, review, and update technical resumes for staff with project experience, licensure, and professional certifications for future proposals -Ensure all applicable marketing materials are updated and available for presentations, project interviews, client meetings, and conferences -Submit final proposals on time and provide updates to team on proposal statuses -Collaborate with doer/sellers, sales reps, and SMEs to monitor and report on engineering opportunities with key customers. Maintain and update proposal statuses, key milestones, and outcomes in the CRM system to ensure accurate reporting and pipeline visibility -Assist with planning and scheduling conferences, ensuring registrations and other logistics are thoroughly completed -Assist with lead generation by regularly reviewing lead generating services and passing opportunities to SMEs and business development team -Develops, documents, and implements process improvements to continually improve proposal quality and effectiveness -Collect, review, and update technical project write-ups and photographs -Manage and prioritize multiple proposal efforts simultaneously, meeting all associated deadlines -Review final proposal documents for editing, completeness, and compliance with RFP -Develops and enforces proposal response schedule and corresponding deadlines -Ensure proposal submissions align with client requirements and the company's proposal standards -Diligently manage prequalification efforts for State Departments of Transportation (DOTs), FHWA, United States Army Corps of Engineers, and other agencies/clients as needed -Track success metrics (key performance indicators) for constant improvement, coordinate debrief sessions, document lessons learned, and analyze win/loss rate, performance, and competitor trends -Communicate and collaborate with other proposal specialists on pursuits to meet client deadlines -Identify areas for process improvement and contribute to department-wide best practices and tools

Requirements

• microsoft 365
• bachelor’s
• 5+ years
• aec
• proposal writing
• civil engineering

What You Bring

-Demonstrated success writing and leading proposal efforts -Ability to work collaboratively and independently and manage schedules across multiple time zones -Understands how to structure a proposal to make it scoreable and compliant -Bachelor’s degree in business, technical writing, marketing, English, journalism, communications, or relevant field -5+ years of experience in the planning, preparation, and development of architectural and engineering proposals and qualifications packages for government and private clients -Excellent proofreading and attention to detail skills -Past relevant experience in AEC industry and market sectors is a must -Ability to identify strengths, weaknesses, and gaps in draft response material -Excellent written communication skills with a strong understanding of grammar, contract language, and technical verbiage -Proven experience in writing and winning government (Federal, State, and Local levels) and private client proposals -Be proactive to anticipate proposal challenges and contribute to team efforts without managerial oversight or prompting -Background or basic understanding of civil engineering practices and services -Proficient in Microsoft Office 365 suite -Ability to analyze and deconstruct solicitation requirements and develop a compliant and scoreable proposal structure and win themes for successful proposal

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Benefits

-Competitive medical insurance coverage with generous employer contributions -Health Savings Account (HSA) with employer funding -Paid time off and paid holidays -401(k) with company match: 100% match on contributions up to 3%, plus 50% match on contributions up to 5% -Company-paid life, AD&D, and disability insurances -Employee Assistance Program (EAP) -Optional dental, vision, hospital, critical illness, accident, and pet insurance

About Bdi

-Pioneered advanced diagnostic testing, structural monitoring, and nondestructive evaluation services worldwide. -Blends custom sensor and data-acquisition system development with expert civil, structural, and electrical engineering and specialized field technicians. -Typical projects include bridge load evaluations, water control structure monitoring, bridge deck condition assessments, building crack and settlement tracking, geotechnical instrumentation, and pavement strain analysis. -Areas of specialism span Bridges, Hydraulic Structures, Construction phase monitoring, Buildings, Geotechnical instrumentation, and Pavement evaluation. -A standout fact: the firm not only evaluates infrastructure but also designs and manufactures its own measurement systems, merging engineering consulting with in-house instrument development.

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