Office Assistant

Overview

Front‑desk office assistant handling reception, office upkeep & support tasks.

Key Responsibilities

• access management
• facilities coordination
• visitor reception
• expense reporting
• supply ordering
• mail handling

Tasks

-Make coffee and check/replenish kitchen supplies daily. -Manage building and office access: garage stickers, key cards, door fobs, and coordinate with IT for Brivo app access. -Support internal communications and announcements. -Coordinate service with printer technicians when required. -Assist with scheduling meetings and reserving conference rooms. -Perform basic data entry and document preparation. -Run the dishwasher at the end of each workday; unload by 8:30 AM. -Coordinate basic maintenance: call a plumber for issues; track and schedule water/ice filter changes. -Greet visitors and answer phones professionally. -Handle expense reporting for up to seven members of the Leadership Team. -Drive the company vehicle to Costco once a month to purchase approved snacks. -Ensure all meeting rooms are clean and ready throughout the day. -Receive deliveries and manage outgoing mail. -Wipe whiteboards at the end of each day. -Restock snacks and general office supplies regularly. -Keep all kitchen areas clean and organized. -Sort and distribute mail and packages. -Keep the mail/copy room tidy and fully stocked (paper and other supplies). -Report and follow up on building repair needs; coordinate with vendors for maintenance and deliveries. -Order office supplies as needed. -Clean refrigerator, microwave, and cooking areas weekly. -Remove drinks, food, and trash between meetings and at day's end.

Requirements

• microsoft office
• concur
• high school
• texas driver
• texas notary
• spanish

What You Bring

-Basic skills in Microsoft Office (Word, Excel, Outlook) and expense reporting systems (e.g., Concur). -Strong organization and time-management skills with excellent attention to detail. -High school diploma or equivalent, plus relevant office experience. -Valid Texas driver's license with a clean driving record. -Proficiency in English; ability to read and follow written instructions. -Professional, friendly, and discreet with confidential information. -Spanish language skills. -Must hold a valid Texas Notary Public commission or be eligible and willing to obtain one shortly after hire. -Ability to lift up to 25 lbs.

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Benefits

-Onsite position seated at the front desk with frequent interaction across the office and with visitors. -Regular local errands using a company vehicle (Costco and supply runs).

About Resource Environmental Solutions Llc

-From a regional outfit into a national expert. -Tailored, self-sustaining ecosystems. -National projects include dam removals. -Skilled teams embedded in eco-regions. -Guarantee lasting ecological performance. -Renewing habitats like prairies and shorelines. -Soldiering river restoration efforts.

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