Project Administrator

Overview

Provides daily admin support to project team, handling documents, schedules, and communication.

Key Responsibilities

• procore tracking
• punchlist prep
• document archiving
• closeout coordination
• administrative support
• subcontractor follow‑up

Tasks

The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management. -Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner -Assist in the preparation and distribution of project punchlists -Archive all project documentation according to Suffolk guidelines -Assist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned -Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management -Set up project binders and order project drawings from local printing resources -Maintain and track project information in Procore as required -Follow up with subcontractors regarding project paperwork as needed -Assist project team with closeout coordination and preparation of O & M Manuals -Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines -Work with project team and manager(s) as directed to achieve departmental objectives -Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines -Participate in project and/or team meetings as needed

Requirements

• college degree
• microsoft office
• typing speed
• communication
• teamwork
• adaptability

What You Bring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking. -Respect for confidential information; good judgment -Ability to work independently and as part of a team -4-year college degree or equivalent work experience desired -Ability to manage and prioritize tasks/projects with little supervision -Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook -Typing speed minimum of 45-50 wpm -Excellent written and verbal communication skills -Professional appearance and manner -Ability to work in a fast-paced environment and prioritize effectively -Construction background preferred, but not necessary -Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring -The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems

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Benefits

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. -Flexible, detail-oriented

About Suffolk Construction

-From its Boston headquarters, they expanded through strategic acquisitions in healthcare and regional offices across the US. -Their portfolio spans iconic projects like Wynn Everett casino, GE’s Boston headquarters, major airports, and mixed-use towers. -They offer full-spectrum services: pre-construction, construction management, general contracting, and design-build. -They operate Centers of Excellence across sectors such as aviation, mission-critical, education, healthcare, and hospitality. -Their approach combines cutting-edge technologies like AI, VR, and virtual design with collaborative, people-focused execution. -Notable innovations include VR groundbreaking ceremonies and AI-driven risk modeling on complex builds. -Projects range from large-scale casinos and airport terminals to universities, residential towers, and mission-critical facilities. -Despite its scale, they maintain a reputation for a regimented culture and a meritocratic, performance-driven ethos.

Sector Specialisms