Clinical Trials Applications/CTMS Specialist

Overview

Manage CTMS builds, budgets, compliance, and reporting for clinical trials.

Key Responsibilities

• ctms management
• quality assurance
• protocol updates
• training development
• stakeholder collaboration
• project coordination

Tasks

-Contribute to quality control and assurance functions to support financial recovery and compliance with reporting requirements. -Review, interpret, and translate study documents including protocols, informed consents, and budgets to provide timely and accurate builds for clinical, financial, and compliance operations. -Follow and update CTMS processes to ensure compliance and document harmonization. -Interact with management and staff to provide guidance and integrity in CTMS activities. -Collaborate with Information Technology to ensure the timely activation of studies for end-users. -Consult with stakeholders to resolve issues related to CTMS builds, applying knowledge of regulations, protocols, and budgets. -Develop service level expectations and ensure they are achieved. -Participate in the development and communication of training materials, policies, and procedures related to CTMS. -Update protocol information within the application as amendments occur. -Manage, coordinate, and monitor assigned projects and tasks in CTMS to support efficient clinical research study implementation, processes, finances, and reporting. -Develop and maintain relationships with operational research departments and stakeholders. -Develop and utilize standard tools, methodologies, and templates for successful application implementation. -Perform administrative duties such as business requirement gathering and application support. -Advise leadership on CTMS issues requiring escalation and propose recommendations. -Orient, train, and guide new operational staff to achieve departmental goals.

Requirements

• excel
• power bi
• ctms
• epic
• bachelor’s
• 3 years

What You Bring

-Advanced knowledge in Excel (V-Lookups, Pivot Tables, Index, etc.) and Power BI -Excellent interpersonal skills for collaboration across departments -Proficient in Microsoft Office Suite (Word, Excel, and Outlook) -Knowledge and understanding of Clinical Trial Management System builds -Knowledge of hospital policies and procedures regarding clinical research -Bachelor’s degree in Healthcare, Business Administration, Finance, Computer Science, Information Technology, Nursing, or related field -Ethical and diplomatic with excellent customer service skills -Strong organizational and analytical skills -Ability to work under pressure, meet deadlines, and manage competing priorities -Motivated, organized, and able to function with minimal supervision -General knowledge of Epic as it relates to CTMS interface and functions -Understanding of clinical research protocols and budgets, including Medicare Coverage Analysis -Three years of experience in healthcare, research, research administration, or related field -Two years of full-time experience in building, amending, and maintaining research studies in CTMS or four years of end-user utilization of the CTMS platform

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About Actalent

-Born in July 2021 by merging Aerotek’s engineering & sciences arm with EASi, Actalent emerged as a focused engineering-and-science partner. -Backed by Allegis Group, it drives scale and speed to market via contract, managed, and technical services. -Headquartered in Maryland with global reach, it deploys specialized teams across North America, Europe, and APAC on Fortune 500 projects. -Typical engagements span EV design, vaccine development, lab services, clinical research, and infrastructure systems. -Expertise covers a wide spectrum: aerospace, defense, healthcare, manufacturing, software systems, environmental and civil engineering.

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