Executive Assistant

Overview

Provide executive administrative support to senior leaders of Low-Rise Development and Residential Investment Management.

Key Responsibilities

• event planning
• expense management
• budget planning
• sharepoint management
• presentation design
• executive support

Tasks

-Support planning and logistics for town halls, strategy sessions, and employee engagement events. -Manage invoice coding, expense reports, corporate credit card expenses, and cheque requisitions through corporate systems. -Assist with annual G&A budget planning activities, including gathering documentation, preparing materials, and coordinating inputs. Prepare and review monthly reports with business unit leaders. -Provide high-level administrative support to two Business Unit leads and their senior-level direct reports, including calendar management, meeting coordination, travel arrangements, and expense reporting. -Coordinate with other Executive Assistants and Office Managers across the organization. -Attend meetings, take minutes, and distribute materials for senior-level gatherings. -Create impactful presentations using PowerPoint and other tools, incorporating visual assets, charts, and data. -Prepare correspondence, memos, minutes, and reports, often of a confidential or strategic nature. -Draft and edit team communication pieces (e.g., staff updates, technology bulletins, intranet posts) to drive awareness and engagement. -Coordinate executive leadership meetings and cross-functional reviews, ensuring agendas, materials, and outcomes are well documented. -Manage SharePoint file structure and storage of documents. -Screen incoming information, vendor inquiries, and meeting requests, exercising sound judgment regarding priority and sensitivity. -Track department-related expenses, vendor contracts, and letters of credit to ensure alignment with financial controls.

Requirements

• 5+ years
• university degree
• microsoft office
• sharepoint
• teams
• detail oriented

What You Bring

-Detail-oriented with a keen focus on accuracy and high-quality output. -Highly organized with the ability to manage multiple priorities, meet tight deadlines, and adapt to constant change. -Minimum 5 years of administrative experience supporting senior leadership. -University degree in a related discipline is preferred. -Strong interpersonal skills to build and maintain cooperative relationships across all levels of the organization and 3rd party partner, consultant and trade/suppliers as applicable. -Excellent oral and written communication skills; ability to maintain confidentiality and work effectively across time zones. -Ability to work independently with minimal direction, using initiative and sound judgement. -Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook); familiarity with collaboration tools such as SharePoint and Teams is an asset.

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Benefits

-Low-Rise Development -Residential Investment Management

About Parkbridge

-Focus on residential and recreational property development and management -Manages a wide range of properties, including community-based developments and vacation properties -Blends functional residential spaces with leisure and recreation through innovation -Prioritizes sustainability and long-term growth in development strategies -Expanded portfolio to include recreational properties offering unique community experiences -Standout project approach combines real estate development with outdoor recreational facilities -Trusted name in property ownership and management through strategic land management

Sector Specialisms