Administrative Assistant, Construction

Overview

Admin support for construction projects: docs, proposals, scheduling, and office tasks.

Key Responsibilities

• proposal prep
• file management
• form preparation
• list maintenance
• travel booking
• vendor communication

Tasks

-Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager -Maintain all files, including preparing new files and sending old files off site -Preparation for meetings and trainings, including scheduling, preparing handouts, and coordinating lunches -Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule, and assemble proposal books in a timely manner as per Project Manager -Stock office supplies and maintain upkeep/cleanliness of the office -Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and Transmittals) -Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing, and vacation lists -Book all travel when necessary -Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence -Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports

Requirements

• high school
• 1-5 years
• construction admin
• organized
• word
• excel

What You Bring

-High School Diploma or equivalent -1-5 years' of related experience, construction administration experience is a plus -Must be extremely organized, self-reliant, proactive, and detail oriented -Excellent computer skills, must be proficient in Microsoft Word and Excel

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Benefits

-100% paid 10-week maternity leave -Traditional and Roth 401k -1-month paid sabbatical after every five years of employment, plus $5,000 for travel -Employee Stock Ownership Plan (ESOP) -Tuition reimbursement for associates -Scholarship for associates’ children up to $28,000 per child -Medical, dental, and vision insurance coverage -1-week paid volunteer leave each year -100% charitable match -Industry-leading performance-based bonus program

About Arco Design/Build

-The company integrates architecture, engineering, and construction services seamlessly. -It specializes in delivering high-quality projects across industrial, commercial, and residential sectors. -Every phase of a project, from design to construction, is handled by the firm to ensure efficiency and coordination. -The firm is known for its innovative solutions in complex projects, particularly in energy, infrastructure, and water resources. -The company has built lasting client relationships through consistent, timely, and cost-effective delivery. -Its portfolio includes large-scale industrial facilities, commercial developments, and residential complexes. -The company employs a collaborative approach, working closely with clients to meet their specific needs and goals.

Sector Specialisms