Purchase Ledger & Office Administrator

Overview

Manage purchase ledger, payments and office administration tasks.

Key Responsibilities

• purchase orders
• month-end
• procurement
• reconciliations
• invoice processing
• supplier payments

Tasks

-Purchase Orders – Raise purchase orders for materials, goods, and services as required by the business. -Month-End Support – Assist with accruals, reconciliations, and reporting to support month-end and year-end processes. -Procurement & Supplies – Order and manage office supplies, stationery, and kitchen provisions, ensuring stock levels are maintained. -Compliance & Continuous Improvement – Ensure all financial processes adhere to company policies and contribute to efficiency improvements across finance and administration functions. -Office Administration – Manage incoming calls, emails, post, and visitor enquiries to support daily office operations. -Reconciliations – Regularly reconcile supplier statements and resolve discrepancies in a timely manner. -Process Supplier Invoices – Accurately code, match, and process all supplier invoices in line with company procedures. -Supplier Management – Maintain accurate supplier records and foster positive working relationships with vendors. -Travel & Accommodation – Coordinate travel arrangements and accommodation bookings for staff as required. -Payments – Prepare and process supplier payments, ensuring accuracy and compliance with agreed terms.

Requirements

• excel
• sage/xero
• aat
• purchase ledger
• accuracy
• organisational

What You Bring

-Professional, proactive, and approachable with a positive, solution-focused mindset. -GCSEs (or equivalent) in English and Maths essential; finance or accounting qualification desirable (e.g., AAT Level 2/3). -High level of accuracy in data entry and record keeping. -Understanding of basic accounting principles, invoice processing, and reconciliation practices. -Competent user of Microsoft Excel and Word; familiarity with accounting systems (e.g., Sage, Xero, or similar). -Excellent organisational skills, with the ability to prioritise multiple tasks and meet deadlines. -Proven experience in a Purchase Ledger, Accounts Payable, or similar finance administration role. -Strong written and verbal communication skills with the ability to liaise professionally with suppliers and colleagues. -Discreet and trustworthy in handling financial and personal information.

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Benefits

-Flexibility & Opportunities Overtime available and flexible shifts / hybrid working (role dependant) -Health & Wellbeing Employee Assistance Programme (8 counselling sessions) and 24/7 Virtual GP access for you and your dependents. -Professional Development Hands-on training and ongoing career development opportunities -Performance & Recognition Annual salary review, Reward & Recognition Scheme, and Long Service Awards. -Financial & Life Assurance Life Assurance cover (role dependant) and a Company Pension Scheme with salary sacrifice options. -Lifestyle & Perks Cycle to Work Scheme and My Premier Benefits discounts, cashback, and vouchers. -Family-Friendly Leave Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days.

About Iws Mechanical & Electrical

-Provides reliable mechanical and electrical services to industries worldwide. -Specializes in water treatment, distribution systems, and utilities infrastructure. -Serves commercial, industrial, and residential sectors. -Recognized for delivering complex, large-scale installations on time and within budget. -Known for expertise in bespoke mechanical and electrical design, installation, and maintenance. -Works with prominent clients in public and private sectors to enhance infrastructure and services. -Incorporates innovative technologies to meet evolving needs of water and utilities sectors.

Sector Specialisms