Procurement Lead

Description

• Management of the pre-order phase for packages
• Expedite orders to track timely receipt of goods or services.
• Manage the tender process for assigned projects. This will entail taking a package from the point of receipt of scope through enquiry, bid evaluation and to the point of recommendation to award. This will be achieved by both direct involvement in packages and management of team members for their assigned packages.
• Management of the order closeout process with suppliers and IPS and client stakeholders for assigned orders
• Provide project procurement support and advice to the wider IPS team and clients on assigned projects
• The tender process is correctly executed for project packages. This will entail taking a package from the point of receipt of scope through enquiry, bid evaluation and to the point of recommendation to award.
• Management of the invoicing process with suppliers and IPS and client stakeholders for assigned orders
• Develop, delegate and monitor tasks as required to the project procurement team
• Project reporting is conducted for both internal (IPS Project Managers) and external clients (clients)
• Management of the change order process with suppliers and IPS and client stakeholders for assigned orders
• Act as a senior representative of the procurement department to the wider IPS team and ensure that IPS’s procurement procedures are adhered to.
• Ensure that the following tasks are executed correct according to IPS processes and procedures and project requirements, either directly or by procurement team members assigned to the project:
• Maintain Approved Supplier Program records as well as request subsequent QA related documents.
• May be required to travel for short durations periodically.
• Preparation and issuance of Purchase Order/Contract packs
• Research new qualified contractors and vendors as needed.
• Act as representative of IPS to clients and be a key IPS interface for client procurement on assigned projects
• Task management of procurement teams for assigned projects
• Obtain order confirmations to ensure services or materials are being scheduled per order requests.
• Provide market updates (i.e., price increases, supplier mergers/acquisitions, supplier updates etc) to the wider IPS team as they become apparent.
• Evaluate existing suppliers as needed.
• Management of the post-order phase for packages

Requirements

• Knowledge and experience of trade contracts and equipment procurement.
• Experience in leading multi-national teams is advantageous
• Extensive experience in end-to-end procurement process with the ability to develop effective strategies, lead project procurement teams and contributing to operational efficiencies including risk reduction and achieving cost savings.
• Ability to work both independently and collaboratively in line with project requirements and working to established processes and procedures
• Sound commercial acumen and ability to negotiate both commercial agreements and contractual Terms and Conditions.
• Experience working in a matrix environment as part of a cross-functional project team
• Ability to work at pace within a project-based environment.
• Effective communicator with proven ability to effectively manage both internal and external stakeholders
• Self-motivated, organized, and an effective problem solver
• Ability to deal with time dependent requirements
• Proven experience of leading project procurement teams
• MCIPS qualification or working towards MCIPS is desirable
• Daily use of excellent verbal and written communication in English is a pre-requisite.
• Sound analytical proficiency with a solid understanding of commercial and contract risk.
• Extensive prior experience in a project procurement role is a must, minimum 6-10 years.
• IT Literacy is essential, strong experience in MS Office, ERP Systems is a must

Benefits

• Capital equipment (process, mechanical, electrical, automation, instrumentation etc.)

Training + Development

Interview process

Visa Sponsorship

Security clearance