Payroll and Benefits Specialist

Overview

Administers payroll, benefits, and related accounting for US locations

Key Responsibilities

• payroll processing
• tax filing
• benefits administration
• leave management
• payroll reporting
• hris management

Tasks

The Payroll Administrator is responsible for the administration of the company’s time and attendance and payroll systems for all U.S. locations. The Payroll Administrator is responsible for the timely and accurate delivery of payroll and related client service, including recordkeeping and reporting. This position also provides payroll accounting support to the Finance department. -Responsible for submitting payroll taxes in a timely manner. (Paylocity managed process, review of errors only) -Partner with benefits providers to manage vendor relationships and resolve issues. -Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc. same as above). -Monitor and administer leave policies, including FMLA, disability, and other paid/unpaid leave programs. -Responsible for payment of union dues.- each pay period -Provides payroll accounting support to Finance personnel. -Documents workflow and work procedures. -First point of contact for employees for time and attendance and payroll. -Prepares and maintains related payroll and ad hoc records and reports. -Coordinates with all U.S. locations for payroll processing; ensures appropriate documentation is submitted in a timely manner for payroll processing. -Processes payroll in Paylocity and maintains payroll information in an accurate and timely manner. -Provides to Finance journal entries for each payroll to post the required transactions to the general ledger. -Collaborate with regional HR teams to implement competitive benefits packages that comply with local laws and align with company policies. -Prepares union due check requests for payment. -Administer and oversee the US employee benefits program, including health insurance, retirement plans, leave policies, and wellness programs. -Submits new hire reporting to the state on a weekly basis. -Processes involuntary deductions such as levies and garnishments; prepares employer response and other necessary documents related to such legal proceedings; maintains all documents related to such legal proceedings. -Maintains Human Resources Information System records and compiles reports from database. -Comply with TBI’s Environmental Safety and Health program and procedures. -Act as a point of contact for employees regarding benefits inquiries, enrollment, and changes. -Take all reasonable and necessary precautions to ensure personal health and safety, as well as that of co-workers and any other person(s). -Report immediately to management, all occurrences that cause injury or damage to any person or property. -Responsible for providing auditors payroll reports related to 401K audits. -Researches and resolves payroll issues and liaises with service providers. -Report immediately to management, all unsafe and unhealthy conditions.

Requirements

• paylocity
• ms office
• associate degree
• payroll
• customer service
• relationship building

What You Bring

While performing the duties of the position, the employee will work in an office environment which is well-lit and air conditioned. The employee is regularly required to sit, stand and walk for extended periods of time throughout the course of daily activities. The employee is required to work on a computer, in addition to doing paper work. -Willingness to serve as an example of customer service excellence in all situations. -Associate’s degree with major course work in business management/administration or accounting -A positive attitude with the ability to interact with all levels of staff and management. -Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. -Ability to establish and maintain good working relationships with TBI employees, airline employees, vendors and subcontractors. -Experience with Paylocity required -Excellent communication skills, both verbal and written, including computer literacy, particularly with MS Word, Excel and Outlook. -Minimum of five (5) years of experience in the payroll and benefits administration

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