Property Administrator (1-Year Contract)

Overview

Administers property financials, tenant services, and office tasks for assigned portfolio.

Key Responsibilities

• accounts receivable
• accounts payable
• rent roll
• purchase orders
• cost tracking
• tenant communications

Tasks

-Obtain/maintain all records on tenant insurance certificates, accounting and emergency contacts -Effectively handle customer/tenant complaints and inquires as much as possible following established guidelines/procedures/policies; ensure information forwarded to the appropriate staff member/manager for any required follow-up -Liaise with tenant, vendor, and accounting group regarding accounts receivable/payable matters in a professional, courteous, and efficient manner. -Manage Accounts Receivable Functions, including administration of tenant accounts, tenant charge-back processing, and collections of outstanding arrears. Monitor accounts receivable and report any concerns to the General Manager. -Prepare and issue authorization letters for mobile signage and keep accurate records of mobile sign reservations. -Prepare Pylon Agreement and Parking License Agreement, as required from time to time. -Maintain accurate records of retail sales reports, calculate percentage rent (if applicable), and issue percentage rent invoices. -Assist with/maintain tenant relationships on an ongoing basis to forego, where possible, development of serious landlord/tenant issues -Tenant communications through bulletins, posters, Captivate advertising and portal -Accounts Payable Functions, including circulation and administration of the operating cost tracking system, accurate cost coding, and timely vendor invoices. Provide record-keeping of accounts payable electronically in the shared data drive, according to the property/tenant file. -Assist with company initiatives administration, including Building Engines, seasonal events and desk drops, holiday décor, etc. -Assist with the preparation of the annual budget and year-end accruals as directed by the General Manager. -Accurate monthly posting of Rent Rolls rents receivables, and any other chargeback invoices. Prepare account reconciliation for tenants, if required, and contact tenants for outstanding rents/invoices. -Cash receipts and data entry, including cheques and electronic fund transfer recording, daily bank deposits, and security deposit applications. -Organization and maintenance of tenant electronic and hard copy filing system. -Assist with the preparation and distribution of annual and monthly recurring billings and year-end billings. -Prepare and issue Purchase Orders to vendors for GTA portfolio, as required by the General Manager or Sr. Operation Manager.

Requirements

• sedentary
• document handling
• lifting
• policy compliance
• office presence

What You Bring

-Able to be seated for long periods of time in front of a computer screen. -Able to sort, file, and print documents when necessary. -Occasionally needs to lift and carry files weighing up to 25 pounds. -Complete understanding and adherence to the Environmental Policy, the Code of Conduct, the Privacy Policy, and other policies and procedures relevant to the position as prescribed from time to time. -Working in office a minimum of 4 days a week

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Benefits

-Indoors in a shared office space

About Great Gulf

-With a commitment to innovation, the company has delivered some of the most iconic residential, commercial, and mixed-use developments. -The company's portfolio includes high-rise condominiums, master-planned communities, and luxurious custom homes. -Great Gulf's focus on architectural design and sustainability delivers modern spaces that elevate lifestyles. -From urban towers to suburban communities, their projects are celebrated for their blend of style, function, and quality. -The company's residential properties offer a variety of choices from affordable housing to high-end luxury homes. -Great Gulf has developed landmark buildings across Canada and the U.S., shaping urban landscapes with visionary designs. -Recent projects have pushed the boundaries of smart home technology, integrating innovation seamlessly into everyday living. -Notable past projects include the renowned CityPlace development in Toronto and luxury residences in Florida. -Great Gulf continues to expand its reach, setting new benchmarks in real estate development for decades to come.

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