Senior Payroll & AP Specialist

Overview

Handle bi‑weekly payroll, AP, and accounting tasks for an employee‑owned firm

Key Responsibilities

• payroll processing
• journal entries
• bank reconciliation
• vendor payments
• tax filings
• benefits administration

Tasks

-Prepare payroll journal entries and reconcile payroll-related accounts. -Collaborate with accounting and HR teams to improve processes and ensure compliance. -Review weekly timesheets for accuracy, approvals, and proper project coding. -Support month-end and year-end close processes, including journal entries and account reconciliations. -Support benefit administration and coordinate updates with HR. -Provide documentation for audits and assist external auditors as needed. -Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local laws. -Review, verify, and process vendor invoices, reimbursements, and credit card transactions. -Perform monthly bank and balance sheet reconciliations in compliance with GAAP. -Record daily cash receipts in Deltek Vantagepoint or similar accounting software. -Maintain up-to-date employee payroll records for new hires, terminations, and pay changes. -Prepare and execute weekly payments via checks and ACH; reconcile vendor statements. -Manage benefits deductions, 401(k) contributions, and wage garnishments. -Prepare and file monthly sales and use tax returns.

Requirements

• accounting
• excel
• paychex
• aec
• bachelor's
• 5+ years

What You Bring

-Strong understanding of accounting principles and month-end close procedures. -Ability to work independently while maintaining a collaborative, team-oriented approach. -Professionalism, discretion, and strong communication skills. -Proficiency in Microsoft Excel and other Microsoft Office applications. -Experience with Paychex or Paylocity preferred; Deltek Vision/Vantagepoint familiarity a plus. -Experience in the AEC (architecture, engineering, or construction) industry preferred. -Associate or Bachelor’s degree in Accounting, Finance, or related field (required). -Excellent attention to detail, time management, and organizational skills. -Minimum of 5 years of progressive experience in payroll, accounts payable, or accounting.

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Benefits

An employee-owned design and consulting firm in Las Vegas is seeking a Senior Payroll and Accounts Payable Specialist to join their accounting team. This is a hands-on role with a mix of payroll, AP, and accounting responsibilities, offering the opportunity to directly impact process efficiency and financial accuracy in a collaborative environment. You’ll enjoy a strong work-life balance, excellent benefits, and the stability of an employee-owned organization. Employment Type: Full-time, Non-Exempt (eligible for overtime) Benefits: 100% employer-paid medical, dental, and vision insurance; short- and long-term disability fully covered; 401(k) match (up to 4% total); Employee Stock Ownership Plan (ESOP); paid time off including 40 hours front-loaded sick/personal time and 2 weeks of vacation accrued weekly. Pay: $33–$41 per hour (commensurate with experience)

About Primary Recruiting Services

-Founded with a focus on delivering specialized recruitment services to a wide array of industries. -Offers a diverse range of recruitment solutions for both permanent and contract positions. -Expertise spans across sectors such as industrial, infrastructure, energy, and construction. -Known for fostering long-term relationships with both clients and candidates, ensuring the perfect fit. -Focuses on quality-driven solutions, offering personalized approaches to each recruitment challenge. -Recognized for providing recruitment services that bridge the skills gap across various industries. -Provides staffing solutions for major projects, from energy installations to large-scale infrastructure builds. -Adapts to evolving market demands and ensures that recruitment strategies align with industry trends.

Sector Specialisms