Administrator

Overview

Administer and coordinate training programmes for MOD, handling records, quotes, and logistics.

Key Responsibilities

• record keeping
• data reporting
• demand management
• license monitoring
• quote verification
• invoice processing

Tasks

-Liaise with venues / customers and trainers to ensure the smooth running of each course -Manage the day-to-day administrative requirements of the technical team, including accommodation and travel arrangements -Process training requests as received, promptly and efficiently -Issue joining instructions to delegates -Maintain good working relationships with our external training providers -Maintain accurate training records and issue Certificates for all delegates -Administration of Apprentices -Collate and distribute monthly training data -Manage demands and process all demands promptly and accurately -Monitor internal (Amey Defence Equipment (ADE)) training records to prevent licenses and qualifications from expiring, in line with legal and business requirements -Verify quotes provided by the training providers -Ensure all external training (for customers) is quoted, approved and invoiced accurately.

Requirements

• ms office
• outlook
• excel
• event planning
• customer facing
• organizational

What You Bring

-Previous experience organising training courses or events -Significant experience with MS Office applications, Outlook, Calendar & Excel -Membership of our Affinity Networks who connect, support and inspire diverse communities within Amey -Strong experience in a customer facing role -Organisational skills and ability to prioritise own workload

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Benefits

-Career Growth: Shine in your career with advancement opportunities -Training Opportunities: Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth. -Give Back to community - Two Social Impact Days each year, for volunteering and fundraising opportunities -Family friendly policies for new parents or if you provide care for a dependant -Pension - Generous pension scheme, with extra contributions from Amey -Remuneration - Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions -Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2Work scheme and access to discounted gym membership. -Holidays - Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days. -Exclusive Discounts - Access our online portal filled with discounts from leading retailers, healthcare services, and more, helping you save on the things that matter.

About Amey

-Headquartered in London, delivers full lifecycle solutions across roads, rail, facilities, and utilities. -Blends data-driven consulting with large-scale delivery, advising on analytics, asset condition, and digital platforms. -Typical projects include major highway improvements, railway electrification, signalling renewals, complex facilities upkeep, and public-sector estate upgrades. -Consulting arm advises on strategic asset management for clients like Network Rail and MTA’s Long Island Rail Road, with operations in North America and Australia. -A standout example is a Birmingham highways turnaround, demonstrating ability to navigate challenges for resilient, long-term infrastructure outcomes. -From restoring historic bridges to optimizing EV charging networks in Manchester via bespoke data models, brings creativity and engineering rigour to projects.

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