Receptionist cum Admin

Overview

Manages front desk, visitor reception, mail, security, and admin support tasks.

Key Responsibilities

• mail franking
• erp procurement
• visitor registration
• vendor liaison
• led screen
• printing management

Tasks

-Mail franking prior to post, and recording of daily postage expenditure. Submission of Franking Docket to SingPost on monthly basis and postage requisition when credit balance is low; -Maintain the tidiness and cleanliness of the reception area and meeting rooms at all times; -Power on / off the front LED screen daily ensuring execution of in-house video; -Visitor welcoming and logistics by directing visitors to the appropriate person and meeting rooms, ensuring visitor hospitality at all times; -To assist when Pantry support is unavailable, by providing drinks to the guests and clearing/ washing the glasses after the end of each meeting. -To answer, screen and forward incoming phone calls; -Maintain office supplies and inventory for First Aid, undertaking periodic checks, replenishing where required, and removal of all expired items; -Liaise / organise with vendors and courier services (local & overseas). -Ensuring that all publications are returned to the same location (in collaboration with CorpComm staff); -To assist in the opening and closing of front shutters as and when required; -Manage and organise printing of business cards; -To undertake staff booking for meeting room reservations, and co-ordination when necessary to swap rooms; -Receiving / organising drawings & material samples including notification to staff for collection. Non urgent documents shall be placed in their respective pigeon hole. -Ensure only authorised personnel enter restricted areas. -To ensure that all DP publications are presentable, attracting guests to browse while waiting; -Collection of mail from the general letterbox, sorting in accordance to the respective pigeon hole and date-stamping official letters/envelopes; -Ensuring stationery supplies to all meeting rooms are adequate and in working order; -Use of ERP platform to raise Purchase Orders, and other items procurement related items for processing; -Execute ad-hoc administrative duties which may be assigned when necessary. -Monitor and ensure all visitors are registered upon arrival (using the visitor book or relevant tools); -Raising email reminders to staff to self-update their contact extension at DPI-net to ensure the calls are directed correctly;

Requirements

• ms office
• a-levels
• 3 years
• communication
• organisation
• self-motivated

What You Bring

-Strong organisational aptitude with demonstrable time management skills, people interaction; -Good familiarity / literacy of MS Office inc Outlook, Word, Excel and PowerPoint. -Warm, pleasant personality with strong communication skills in written and spoken English; -Min. GCE “A” levels or appropriate qualifications from Secretarial / Public Relation courses; -Able to multi-task and work independently; -A minimum of 3 years or more, of demonstratable working experience in an equivalent space; -Self-motivated and diligent;

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About Dp Architects

-The firm has grown into a leading global design firm with a reputation for creating iconic and sustainable buildings. -It specializes in delivering large-scale projects with a focus on innovation, functionality, and aesthetic appeal. -The firm is renowned for its diverse portfolio, including residential, commercial, mixed-use developments, cultural, and educational buildings. -DP Architects' expertise spans multiple sectors, contributing to the creation of vibrant, modern cities and urban environments. -The firm has been involved in some of the most prominent architectural projects across Asia, the Middle East, and beyond. -Over the years, the company has developed a strong track record in the design of high-rise buildings and urban developments. -A key focus of DP Architects is the integration of modern technology and sustainable design practices into its projects. -The company places significant emphasis on the role architecture plays in shaping communities, enhancing daily life, and creating lasting legacies.

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