Compliance & Contracts Specialist - Commercial Construction

Overview

Manage contracts, licensing, and sales tax compliance for multi-state construction projects.

Key Responsibilities

• tax compliance
• license management
• contract management
• regulatory coordination
• tax reporting
• audit documentation

Tasks

-Monitor and interpret state-specific sales tax laws applicable to construction services and materials -Track contract milestones, deliverables, and obligations -Prepare and submit applications, renewals, and updates for business and individual licenses -Coordinate with state licensing boards and regulatory agencies to resolve issues or delays -Ensure contracts comply with state laws, licensing requirements, and company policies -Research and maintain contractor licensing requirements across all active and target states -Assist in setting up tax accounts in new jurisdictions as the company expands -Coordinate with accounting to ensure accurate tax collection, reporting, and remittance -Support project managers and legal counsel in resolving contract disputes or amendments -Track expiration dates and ensure timely renewals to avoid project disruptions. -Maintain documentation for audits and ensure compliance with state specific legal (nexus) rules -Draft, review, and manage contracts with clients, subcontractors, and vendors

Requirements

• bachelor's
• procore
• avalara
• licensehq
• 2+ yrs
• aia

What You Bring

-Ability to identify and resolve compliance issues effectively. -Strong understanding of multi-state regulatory environments and tax laws -2+ years of experience in construction administration, compliance, or contract management -Strong understanding of state-specific licensing requirements for the construction industry, with license and registration software experience such as LicenseHQ, GovPilot, or Newland -Strong understanding of multi-state sales tax, VAT, GST, and other tax regulations, with tax compliance software experience such as Avalara, Vertex, or TaxJar -Bachelor's degree in Business Administration, Legal Studies, Accounting, or related field -A meticulous approach to record-keeping and ability to handle confidential information discreetly. -Proficiency in integrating tax software with various business systems -Ability to work effectively with leadership, including regulators, internal teams, and external vendors -Excellent research, analytical, communication, and organizational skills are essential. -Proven experience administering construction contracts and billing using AIA standards, with proficiency in contract management systems such as Procore, Sage 300 Construction, and AIA Contract Documents (ACD5)

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Benefits

-Medical, vision, and dental -Voluntary supplemental life insurance -Annual profit sharing -Flexible Spending Account (FSA), Health Saving Account (HSA) -Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance

About Modern Construction And Facilities Maintenance

-Founded with a commitment to providing top-tier construction and facilities maintenance services. -Pioneers in delivering a wide range of projects across multiple sectors including industrial, commercial, and residential. -Focused on quality, efficiency, and sustainability in every project, with a strong emphasis on safety and regulatory compliance. -Specializes in the full spectrum of construction and maintenance solutions, including new builds, refurbishments, and ongoing maintenance. -Known for its versatility, handling everything from small-scale renovations to large infrastructure projects. -Has built a reputation for completing projects on time, within budget, and to the highest standards. -A forward-thinking company with a growing portfolio in public sector and governmental projects, delivering lasting impact across communities.

Sector Specialisms