Executive Assistant

Overview

Provide executive support to the Director, managing communications, travel, meetings, and admin tasks.

Key Responsibilities

• meeting coordination
• management reporting
• process improvement
• presentation prep
• travel arrangements
• client liaison

Tasks

-Organise and service the HARP project and senior management meetings. -Arrange external and internal meetings, as required. -Operate as the key contact between the Directors, and other, senior managers.. -Provide routine and ad hoc management information and reports. -Seek ways of streamlining processes and making efficiencies. -Prepare presentations using PowerPoint and other media. -Co-ordinate the Director's daily correspondence and communication. -Ensure the offices are always presented in a professional manner. -Organise and manage the Director's inbox and diary. -Manage internal/external communications and arrangements on behalf of the Directors, including communication with other international business units within the group. -Make all travel and accommodation arrangements, when necessary, including all elements of international travel. -Prepare and review documents for grammar, spelling, punctuation, formatting and/or technical accuracy. -Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points. -Meet and greet key clients and senior members of business partners.

Requirements

• microsoft office
• gdpr
• rsa typing
• degree
• senior support
• discretion

What You Bring

-Discretion and Trustworthiness (confidential information) -Excellent IT skills – Word, Excel, PowerPoint, Outlook, etc. -Great interpersonal and communication skills -Experience of supporting the CEO / Managing Director of a large organisation. -Fully conversant with GDPR regulations -A good standard of education, preferably at degree level however as min. to A level standard -Extensive successful experience of working in a senior support role within a corporate environment. -Paralegal knowledge (Desirable) -Previous experience within the Construction industry -Able to touch type with RSA Typing Skills Stage III (advanced) qualification with distinction, or equivalent. -Fully conversant with all Microsoft packages, inc. PowerPoint, Word, Outlook and Excel

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About Strabag

-It delivers complex civil engineering and building megaprojects, including highways, bridges, tunnels, and power plants. -It covers the full project lifecycle—planning, construction, operation, facility management, redevelopment, and demolition. -Its specialisms include building construction, civil engineering, infrastructure, tunnelling, and facility management. -The company operates globally through a dense network of subsidiaries, with notable work on Alpine tunnels and major airports. -It is an innovation engine, driving over 250 R&D projects and maintaining over 400 sustainability initiatives. -In its history, it built infrastructure for the Nazi regime during WWII—a notable yet darker chapter.

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