Proposal Specialist

Overview

Oversees RFQ proposal creation, writes content, coordinates teams, and manages submissions.

Key Responsibilities

• crm management
• proposal development
• rfq responses
• kickoff calls
• deadline coordination
• branding standards

Tasks

-Assist with updating current Unanet CRM by Cosential opportunities, client contacts and project histories -Participate in business development and promotional activities when requested -Work closely with business development and technical leads to address client hot button issues and communicate firm differentiators in all materials -Enter and track stages of opportunities and project information within Unanet CRM by Cosential (CRM database) -Work alongside the project pursuit team to develop a project-specific, cohesive message -Lead team kick-off calls, develop proposal outlines, compile components, capture technical information from subject matter experts, ensure deadlines are met, etc. -Support proposal submittals and handle printing and production, when required -Prepare and manage RFQ responses for prime and teamed opportunities, and verify that all minimum requirements are met prior to submission -Attend pre-proposal meetings as requested -Monitor listing resources for opportunities the firm may pursue -Write, proofread, and edit proposal content, including cover letters, company overviews, technical staff resumes, project descriptions, graphics, organizational charts, etc. -Coordinate in managing CoSchedule calendar of RFQ deadlines and qualifications packages requests -Maintain firm branding standards on materials and communications -Develop relationships in the industry to help promote the firm and services -Lead the development of proposals (RFQs) and statements of qualifications (SOQs), collaborating with marketing, business development, and operations personnel -Complete all the necessary proposal close-out activities including electronic filing, and updates of marketing collateral, proposal boilerplate, and Unanet CRM by Cosential

Requirements

• crm
• microsoft office
• adobe creative
• indesign
• bachelor's
• 3+ years

What You Bring

-Excellent organizational skills and the ability to handle multiple tasks at a single time -Ability to meet strict deadlines and manage time effectively -Must be detail oriented -Ability to work well with all internal and external clients -Experience using a CRM database preferred (e.g., Cosential, Deltek) -Minimum 3 years in the architecture/engineering/construction professions -Ability to work independently with little oversight -Excellent written and oral communication skills -Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign) -Bachelor's Degree in English, Marketing, Business, Liberal Arts, Journalism or Communications preferred

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