Executive Administrator

Overview

Provides admin and operational support to CEO and exec team at Thrivence.

Key Responsibilities

• document creation
• invoicing
• budget management
• calendar management
• event planning
• a/v support

Tasks

-Facilitates executional approaches on CEO’s and Executive team initiatives with various clients and projects. Provides recommendations and direction for achieving goals. Creates various documents, processes, and communications based on gathering and reviewing information and data. -Performs document creation and production, proofreading, editing, formatting, and other activities as defined at the Specialist level. -Ensures that Thrivence is connected to its parent company (Barge Design Solutions, Inc) as it relates to Employee Experience and company culture. -Works with consultants to execute monthly invoicing and manage the administrative budget for Thrivence. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and other members of the executive team including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. -Provides a variety of detailed administrative services for the CEO and executive team including managing multiple active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc. Communicates directly, and on behalf of the CEO and other members of the executive team with Board members, external clients, elected officials, and others, on matters related to the CEO. -Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team. Assists with managing and supporting engagement and recognition initiatives. -Guides event planning and logistics activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, activities, arranging cadence, ordering food and supplies, technical assistance to include A/V support, vendor, and guest coordination for the events. Provides full execution of plans and wrap up activities as needed for each event. -Assists in coordinating agendas for various leadership team meetings and off-sites. Plans, arranges cadence, and participates as a member in various leadership meetings.

Requirements

• microsoft office
• adobe acrobat
• crm
• financial reporting
• business degree
• 6+ years

What You Bring

-Professional maturity with the ability to demonstrate professionalism in action, word, and presence. -Familiarity with start-up culture. -Strong knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other programs and platforms frequently used in this role. -Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors. -Ability to support the office team by championing an uplifting environment with a positive attitude. -Demonstrated success prioritizing and organizing information and needs on behalf of self and others. -4 degree in one of the following fields: business administration, accounting, business management, marketing, communications. -Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and employee response. -6 years of relevant office or business administration experience. -Demonstrated ability to work in a fluid environment with demonstrated success identifying resourceful solutions. Familiarity with CRM tools and basic financial reporting.

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About Barge Design Solutions

-Specializes in transforming complex challenges into efficient, sustainable solutions across various sectors. -Extensive work in energy, infrastructure, marine, and industrial projects. -Reputation for tackling large-scale projects, including waterfront developments and energy plants. -Typical projects include infrastructure upgrades, environmental remediations, and civil engineering designs. -Approach integrates innovative technologies with regional needs and regulations. -Trusted partner for both public and private sector initiatives. -Strong track record in both land-based and marine-related engineering projects.

Sector Specialisms