Executive Secretary

Overview

Provides high-level admin support to senior management, handling schedules, correspondence, meetings.

Key Responsibilities

• schedule management
• meeting coordination
• document control
• correspondence management
• travel arrangements
• executive liaison

Tasks

all executive-related matters. The role involves managing schedules, preparing correspondence, Record and distribute meeting minutes and follow up on action items. Support the preparation of agendas, presentations, and background materials. Ensure proper archiving and document control aligned with company policies. Draft letters, memos, and formal communications on behalf of management. Business correspondence and report preparation. Oversee office supplies, equipment requests, and service coordination for the executive Prepare, review, and organize correspondence, reports, and meeting materials. Act as a liaison between the executive office and internal departments to ensure timely Ensure the executive office operates efficiently and professionally. Arrange and coordinate executive meetings, conferences, and presentations. Support ad hoc tasks and special projects assigned by management. coordinating meetings, handling confidential information, and supporting decision-making Manage the daily schedule, appointments, and travel arrangements of the executive. Manage incoming and outgoing communications and ensure confidentiality at all times. Coordinate with external partners, clients, and government entities as directed. processes through accurate documentation and communication. The Executive Secretary serves as support to senior management, ensuring efficient office operations and professional handling of The Executive Secretary is responsible for providing high-level administrative and executive Maintain organized filing systems for confidential and official documents. Monitor correspondence logs and maintain executive records for audit readiness.

Requirements

• ms office
• bachelor's
• executive secretary
• 5-8 years
• organization
• communication

What You Bring

Proven experience in managing high-level correspondence, schedules, and Professional training in executive assistance, communication, or document control is Strong organizational, multitasking, and communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document Bachelor’s degree or diploma in Business Administration, Office Management, or a Excellent written and verbal communication abilities (English proficiency required). Office management and organizational skills. Minimum of 5–8 years of experience as an executive secretary or in senior

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About Albawani | البواني

-Its construction arm holds a Class-1 rating. -It expanded into a diversified group spanning Water & Power, Electro-Mechanical systems, Technology solutions, Light Industries, Security, Equipment and Real Estate. -Noteworthy projects include mega infrastructure like the Jubail 3A desalination plant and Aramco’s Advanced Innovation Center. -The firm blends in-house engineering, manufacturing, and technical hubs with cutting-edge ISO-certified quality, safety, and IT systems. -Albawani has grown from local roots in Riyadh to a regional powerhouse executing landmark projects across Saudi Arabia and MENA.

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