Proposal Specialist

Overview

Develops and manages bid proposals, RFQs, and related documentation.

Key Responsibilities

• documentation
• data management
• bid preparation
• file structure
• rfq management
• presentation design

Tasks

-Partners with Marketing to develop and implement tools and procedures to ensure future project documentation is published and maintained according to Southland standards. -Compiles and coordinates with Marketing team to maintain project data to be used for press releases, project profiles, and case studies for print and website use. Coordinates media opportunities and trade show scheduling with Marketing. -Manages bid proposal preparation including, but not limited to, scope, resumes, project lists, organization charts, and any collateral/support documentation. -Establishes and maintains file structures for project specific Request for Qualification (RFQ) and Bid Proposals. -Manages client generated RFQ and documents, Southland developed response, and final submission documentation within file structure. -Partners with internal clients and team members to develop Power Point presentation design and content. -Develops prequalification and bid proposal package preparation and submissions as requested. -Assists with developing deliverable list, timeline for document preparation, submission requirements and responsibilities and final package submission.

Requirements

• bachelor's
• adobe suite
• ms office
• project management
• unanet
• research

What You Bring

-Bachelor's Degree in English, Marketing or Communications required or equivalent work experience. -Ability to write, edit and proofread content. -Strong customer service skills. -Strong multi-tasking and prioritization skills. -Unanet or Asana experience is a plus. -Experience in Service or Construction industry preferred. -Competent in MS Office, MS Visio -Adobe Creative Suite experience strongly preferred. -Good project management skills with ability to meet assigned deadlines. -Strong verbal and written communication skills. -Minimum 2 years' experience in writing, editing and researching to prepare, print and submit online technical documentation, including preparation of proposals. -Project Management experience preferred. -Strong research and analytical skills.

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Benefits

-Annual bonus program based upon performance, achievement, and company profitability -Wellness benefits -Training/professional development opportunities and company-paid memberships for professional associations and licenses -Medical, dental, and vision insurance (100% paid for employee) -Pre-tax flexible spending plans (health and dependent care) -Term life, AD&D insurance, and voluntary life insurance -Paid holidays, vacation, and personal time -Paid parental leave -401(k) plan with 50% company match (no cap) and immediate 100% vesting -Disability income protection insurance

About Southland Industries

-Delivers engineering, construction, service, and energy solutions across complex building lifecycles. -Works on high‑profile projects—from airports and sports arenas to hospitals and advanced technology facilities. -Known for tackling intricate MEP challenges with prefabrication, modular systems, and cutting‑edge controls. -Typical projects include airport baggage systems, elite sports venues, healthcare campuses, and biotech labs. -Stands out for its seamless ‘one‑company’ national model that leverages cross‑country expertise. -Combines bold problem‑solving and craftsmanship to create future‑ready, efficient built environments.

Sector Specialisms

Visa Sponsorship

-we are not able to offer sponsorship of employment at this time.

Security Clearance

-all employment offers are contingent upon successful drug tests, background checks, and professional reference checks. -motor vehicle record (mvr) check required for roles that include driving as an essential duty.