Executive Administrator

Overview

Provides high-level admin support to CEO, CFO, board, and oversees corporate office operations.

Key Responsibilities

• calendar management
• travel arrangements
• meeting coordination
• vendor management
• office supplies
• report generation

Tasks

-Manage and oversee event planning for the corporate office -Responsible for office furniture and décor, manages vendors providing these services -Focus on support of the CEO’s day-to-day needs, efficiently and confidentially handling business requirements -Provide oversight of office supplies, equipment and monitor inventory and budget for office expenditures -Coordinate and manage annual corporate calendar per the designated operating rhythm in liaison with Finance and Investor Relations -Interface closely with Directors; facilitate arrangements for meetings, arrange travel, transportation and rooms, as needed -Make all necessary travel arrangements -Support the CEO, Board of Directors, Executive Committee, Business Segments, and the company in a professional, strategic, and knowledgeable manner -Foster a positive, inclusive, and collaborative office culture -Coordinate interviews for Director candidates and high-level executive candidates; arrange travel -Provide day-to-day support of other assigned executives, including the CFO -Arrange for small and large meetings for the CEO, coordinate spaces, food, materials, and other needs -Assist the CFO with calendar and needs; carefully manage and tactfully handle necessary changes -Primary point of contact with the building management for needs, repairs, requests for the office -Generate, compose, prepare, and distribute CEO correspondence and reports -Arrange for small and large meetings for the CFO and finance team, coordinate spaces, food, materials, and other needs -Maintain the CEO's calendar; carefully manage and tactfully handle necessary changes -Make all necessary travel arrangements and prepare expense reports -Support CEO with community service commitments and responsibilities -Screen CEO phone calls and handle as appropriate -Oversee the smooth day-to-day function of the corporate office, ensuring a well-organized, efficient, and professional work environment -Partner with CEO to anticipate needs, exercise judgement, and understand business functions

Requirements

• microsoft office
• bachelor’s degree
• web conferencing
• executive support
• leadership
• problem solving

What You Bring

-Professional, friendly demeanor, flexibility with work assignments, and the ability to be a team player with co-workers in the corporate office as well as those in the business segments -Strong administrative, organizational, problem solving, time management, leadership skills, and the ability to multi-task and prioritize required -Prefer previous leadership experience -Capable of quickly gaining working knowledge of the Company, the Board of Directors, and the business segments within Apogee Enterprises, Inc. -Intermediate to advanced skills utilizing Microsoft Office Suite -Bachelor’s degree in Business Administration, Management, or related field is desired -Strong knowledge and skills utilizing web conferencing and video conferencing applications -Skilled communicator with exceptional skills in oral and written communication -Demonstrated track record of improving processes -Minimum of 15 years administrative or executive support experience with increased responsibility, with at least 5 years supporting C-Suite or senior executives.

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Benefits

-Tuition Reimbursement Program -Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) -Wellness Program -Training and Career Progression -Process Director reimbursement of expenses -Incentive Plans -Paid Holidays -401(k) with employer contribution and match -Employee Stock Purchase Plan with employer match -Employee Assistance Program (EAP) -Paid Time Off (Vacation and Sick Time)

About Apogee Enterprises, Inc.

-Began by replacing auto windshields before pivoting to contract glass installation by 1955. -Rebranded as Apogee Enterprises and went public in 1971, evolving into a multi‐segment architectural products leader. -Operates four core segments: architectural glass, framing systems, installation services, and large‑scale optical. -High‑performance glass, curtainwalls, storefronts, and acrylic displays are used in skyscrapers, clinics, museums, and net‑zero buildings worldwide. -Distinct brands include Viracon, Harmon, Alumicor/EFCO/Linetec/Tubelite, and Tru Vue. -Typical projects include energy‑efficient commercial façades, hurricane‑resistant windows, and custom museum display cases.

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