Marketing & Proposal Coordinator

Overview

Manage marketing, proposals, and front office support for engineering firm.

Key Responsibilities

• event coordination
• digital presence
• content creation
• database management
• proposal management
• front office

Tasks

-Events & Outreach: Prepare materials for tradeshows, conferences, and client meetings. Coordinate logistics and provide onsite support as needed. -Brand & Digital Presence: Manage AMI’s website updates, social media platforms, and e-newsletters; monitor analytics and recommend improvements to strengthen visibility and engagement. -Content Creation: Develop and design marketing collateral, including project profiles, presentations, brochures, digital content, and client-facing materials. -Database Management: Maintain marketing libraries including CRM, resumes, project profiles, and photography. Ensure accuracy and usability for pursuits. -Proposal Management: Lead and support responses to RFPs/RFQs, including scheduling, compliance, editing, and formatting. Assemble resumes, project sheets, and subconsultant materials; ensure timely and polished submissions. -Collaboration: Work in tandem with the Marketing & Proposal Manager to execute AMI’s marketing strategy and provide input on continuous improvement. -Strategic Campaigns: Collaborate on firm-wide marketing initiatives such as email campaigns, anniversary milestones, and community engagement activities. -Front Office Support: Provide secondary professional reception and administrative support, including greeting visitors, answering phones, and assisting with scheduling or other office needs as required.

Requirements

• adobe
• canva
• crm
• social media
• bachelor’s
• 5+ years

What You Bring

We are seeking an experienced Marketing and Proposal Coordinator with 5+ years of relevant experience to join our team. This role is hands-on and strategic, supporting both day-to-day marketing needs and high-stakes proposal development, while also providing front office support as a welcoming, professional first point of contact. Applicants must be currently authorized to work in the United States at any employer and have a valid driver’s license. The ideal candidate will be organized, creative, and collaborative, with proven ability to manage proposals independently, develop compelling content, support office operations, and maintain a consistent, professional brand across platforms. You will work closely with the Marketing & Proposal Manager and technical leadership to advance AMI’s marketing efforts, strengthen client relationships, and support the firm’s growth. -Experience managing social media channels and website content for professional services or business audiences. -Strong proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office; Canva or similar design platforms a plus. -Excellent organizational skills and ability to manage multiple priorities. -Strong communication and interpersonal skills -Familiarity with CRM systems and marketing databases preferred. -Bachelor’s degree in Marketing, Communications, Graphic Design, or related field. -Ability to create photographic or video project content using technology, including but not limited to digital camera, video, drone, etc… -5+ years of marketing and proposal experience; A/E/C (architecture, engineering, or construction) industry preferred. -Demonstrated skill in writing, editing, and visual storytelling. -Professional communication skills and a client-service mindset to support front office responsibilities.

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Benefits

-Performance base Profit Sharing Bonus -Employee Assistance Program -Paid Time Off (PTO) -Supplemental Insurance – accident, life insurance -Opportunities to work on visible, meaningful projects that impact communities and coastlines. -Professional growth opportunities, including involvement in AMI’s 20th Anniversary initiatives and other firmwide campaigns. -Group Health Insurance -Accidental Death & Disability Insurance -401k, company contributes 3% of your salary, regardless of participation -Competitive compensation and comprehensive benefits package. -Term Life Insurance -Competitive Salary, based on candidate’s experience -Paid Holidays -Short- and Long-Term Disability Insurance

About Ami Consulting Engineers

-Founded in 2006 and based in Superior, Wisconsin, with branch offices in Minnesota and Florida, evolved from regional roots into a national engineering force. -Shapes vital infrastructure such as ports, marinas, dams, levees, industrial facilities, and buildings by blending marine, civil, structural, and mechanical engineering. -Projects span government agencies, private shoreline owners, port authorities, and industrial clients, including work with the National Parks Service and U.S. Army Corps. -Known for unique capabilities like commercial diving and underwater inspection, tackling challenges beneath and above water. -Narrative is marked by hands-on innovation, addressing coastal erosion, harbor expansions, waterfront resilience, and industrial facility design with tailored solutions.

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