Project Admin

Overview

Admin support for construction projects handling pay apps, invoices, COI, and office tasks

Key Responsibilities

• rfi management
• submittals
• pay applications
• coi compliance
• data entry
• office administration

Tasks

-Assist Corporate Accounting with communication and distribution of Subcontractor payments -Ensure standard operating procedure (SOP) is followed regarding Subcontractor and Vendor certificates of insurance (COI) and bonds -In addition to the above outlined tasks, Project Administrator may assist with the following project process and procedures as assigned or required by the type of project: RFI’s, punch lists, submittals, closeout, payroll efforts and compliance, and as-builts -Manage the office functions at jobsite offices, including, but not limited to miscellaneous typing, copying, filing, meeting attendance and minutes tracking, and distribution of documentation for project team -Assist the project team with entering data into project management programs and systems -Support the project team with monthly pay applications and invoices as assigned -Actively participate in the onboarding and training of new team members on the project -Aid Corporate Accounting to ensure essential guidelines are followed regarding monthly pay applications, lien releases, invoices, joint check agreements and other duties as needed

Requirements

• general contractor
• problem solving
• 3+ years
• bilingual
• ms office
• adaptable

What You Bring

-Experience working with a General Contractor preferred -Proven abilities in problem solving, multi-tasking, and organization -Three (3+) years of experience in handling the duties listed above (or similar) -Excellent written and oral communication skills. Bilingual (English/Spanish) preferred. -Intermediate to advanced skills in MS Office (Word, Excel, and Outlook) -Adaptable: adjust effectively work within new teams, structures, processes, requirements, and cultures while maintaining effectiveness

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About Satterfield & Pontikes Construction

-Provides high-quality, large-scale projects. -Excels in managing complex construction challenges, focusing on both private and public sector work. -Specializes in commercial, residential, and industrial developments. -Notable projects include large-scale infrastructure, government buildings, and energy facilities that drive innovation and regional growth. -Focuses on delivering projects on time and within budget using cutting-edge technology and strong project management approaches. -Heavy civil expertise includes roadways, utilities, and water management systems, contributing to major regional infrastructure improvements. -A standout in the industry, trusted by clients for its ability to adapt and tackle the most challenging projects.

Sector Specialisms