NASLEF Administrative Director

Overview

Lead NASLEF’s operations, conferences, board governance, and member collaboration.

Key Responsibilities

• it systems
• website updates
• marketing materials
• financial transparency
• conference planning
• board management

Tasks

Develop and distribute regular member communications, including quarterly newsletters Manage operational infrastructure, including IT systems, vendor relationships, and administrative workflows. Manage website updates and virtual communications in collaboration with the Administrator Oversee creation of marketing materials, including recruitment documents and the annual report Ensure financial transparency and alignment with strategic goals Document key processes and build institutional knowledge to support leadership continuity and organizational resilience. Assist in fundraising for annual conference with affiliate members and partners Job Summary: The Administrative Director of NASLEF is a dynamic, mission-driven leader responsible for steering the organization’s operations, convenings, communications, and member engagement. This role blends strategic oversight with hands-on execution, ensuring NASLEF’s annual conference, board governance, and collaborative initiatives run smoothly and reflect the organization’s values of inclusion, innovation, and impact. Lead NASLEF’s communication strategy, ensuring timely, inclusive, and mission-aligned messaging across platforms, with support from a communications consultant. Ensure that all communications reflect NASLEF’s values Manage regular Board and Committee meetings. Ensure compliance with bylaws and governance policies Draft and refine strategic documents Identify and promote collaborative advocacy opportunities that help members secure resources and advance their missions. The physical demands and requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to: sit, move, communicate (verbally and written), and read, analyze, and calculate various types of data. Coordinate agenda development and facilitation Define, align, and ensure desired outcomes with clarity on event objectives, purpose, and audience Recording and disseminating meeting minutes Lead planning and execution of NASLEF’s annual national conference and at least two additional in-person meetings (locations TBD), in partnership with program committees and a meeting planner consultant. Manage NASLEF’s annual budget, with support of outsourced bookkeeper. Ensure attendee satisfaction with programming, venue, and overall experience Maintaining records of activities in coordination with the Administrator Design and facilitate networking opportunities to lead to stronger business relationships and educational exchanges. Monitor progress on strategic goals Preparing and distributing agendas, meeting materials, and board reports Facilitate Membership Collaboration Support and maintain trade councils to deepen engagement and collaboration. Support and ensure consistent engagement with logistical support, tools, networking, and communication with leadership Manage staff or consultants, including Administrator, event planning, communications, bookkeeping, and others, as needed. Develop timely internal communications with staff, members, and partners. Coordinate logistics, speakers, materials, pre-meeting calls, and post-event wrap-up with assistance from program committees Foster strong relationships with member organizations, regularly gathering feedback to understand their needs and enhance their membership experience. Set and maintain event budgets Coordinate cross-committee collaboration Reporting to the Board, the Administrative Director manages consultants, staff, and infrastructure to support NASLEF’s evolving needs. They lead internal and external communications, foster strong relationships with member organizations, and facilitate trade councils and networking opportunities that deepen collaboration across the field. With a keen eye for detail and a systems-oriented mindset, the Director ensures financial transparency, operational resilience, and continuity through leadership transitions. -listen, synthesize, and organize a variety of information, and react with appropriate urgency and strategic purpose;

Requirements

• microsoft office
• college degree
• 5+ years
• association management
• nonprofit management
• problem solving

What You Bring

College degree strongly preferred; a proven combination of education and experience that demonstrates the knowledge and ability to perform job requirements may be substituted. Minimum: Advanced knowledge and skilled with the Microsoft Office Suite including applications not limited to Microsoft Word, Excel, and Outlook, as well as experience with standard office equipment. 5+ years of experience in association management, nonprofit management, organizational leadership, Prior to commencement of employment the employee must provide appropriate documentation for the completion of their new-hire forms, including proof that they are presently eligible to work in the United States for 1-9 Form purposes. Failure to provide appropriate documentation within three days of hire will result in immediate termination of employment in accordance with the terms of the Immigration Reform and Control Act. - Experience working with executive level leaders - Experience working independently as well as in a team environment The Administrative Director must be a confident self-starter, approach work with a collaborative and communicative customer-service oriented disposition and be comfortable with a varying workload that often requires flexibility and the need to develop creative problem-solving solutions. They should be able to manage multiple projects/tasks at once and maintain multiple internal and external constituent relationships. - Experience planning and executing multi-day conferences or convenings with diverse stakeholders Travel: 5% travel expected. Must travel to 4 three-day conferences and other travel, as necessary. Ideal candidates are confident self-starters with a background in nonprofit or association management, exceptional communication skills, and a passion for building inclusive, well-run organizations. This role requires strategic thinking, adaptability, and a collaborative spirit to advance NASLEF’s mission and strengthen its national network. - Experience and/or familiarity with nonprofit governance and board operations This is a full-time position with the expectation that most work will be accomplished during normal working hours Monday through Friday, although hours may shift occasionally based on business needs and during onsite functions. Travel is to be expected for at least 3 weeks out of the year. -be resourceful and autonomous when taking on new tasks and projects relying on adaptability to make it all work; -be someone with strong social skills (a good listener, organizer, and connector), customer service, and a history of building strong supportive relationships with a diverse group of team members and partners; -can think proactively, anticipate needs, and follow up; -be comfortable with a varying workload with many deadlines that often require flexibility and the need to develop creative problem-solving solutions -demonstrate clear and effective verbal and written communication skills; -demonstrate an ability to effectively manage consultants and other vendors. -demonstrate an ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround in a fast-paced environment

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