Legal PA

Overview

Provide proactive legal PA support to lawyers, handling diaries, travel, and documentation.

Key Responsibilities

• diary management
• document production
• transcription service
• inbox management
• travel coordination
• client relations

Tasks

-Taking ownership of answering lawyers' telephone calls when they are unavailable, taking accurate messages and passing them on promptly, trying to assist and answer any non-legal queries if possible and ensuring the caller receives a satisfactory response -Diary management for lawyers including arranging meetings and appointments, both internally and externally, ensuring the Outlook diary is up to date and holds all the necessary information in relation to the appointment including taking responsibility for booking travel, meeting rooms and arranging for necessary equipment and refreshments -Developing and maintaining core sector understanding to support delivery of optimum client service -Proactively ensuring that the Exigent transcription service and Document Production service is utilised effectively -Managing production of documents (produced in-house and externally), co-ordinating changes made including taking responsibility for the consistency of those documents (e.g. formatting, numbering, Compare Docs etc). -Proactive advance monitoring of lawyers' diaries, reminding them of diary commitments and taking responsibility for the provision of all supporting paperwork and necessary information for each meeting -Screening, prioritising and dealing with lawyers' incoming e-mails, post and voicemail when lawyers are out of the office, acknowledging receipt and responding where able and appropriate -Building and maintaining effective relationships with both internal and external clients and their teams and developing knowledge of their business -Liaising regularly (at least on a weekly basis) with lawyers to identify work commitments and prioritising your workload accordingly -Proactively identify areas of responsibility and tasks you can take ownership of -Actively contributing to client service initiatives in the group, including attending client events and seminars where required -Coordinating typing of audio files, drafting correspondence, producing documents/letters/e-mails and memos -Liaising with the travel company to make travel and accommodation arrangements (UK and international), keeping lawyers advised of any changes in scheduling and ensuring they have an accurate

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Benefits

-Private healthcare policy -Contributory pension of up to 5%. -Carers’ leave (up to five paid days’ leave towards caring responsibilities) -Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan. -25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days. -Death in service cover (4 x base salary). -Cycle to work scheme.

About Pinsent Masons

-Focus on innovation and client-centered solutions supporting diverse industries. -Work spans high-profile infrastructure, energy, and technology projects worldwide. -Legal expertise covers construction law to commercial contracts and dispute resolution. -Reputation for delivering complex, cross-border projects with a collaborative approach. -Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives. -Deep specialization in sectors such as energy, real estate, and transport. -Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Sector Specialisms

Interview Process

-two interview stages per vacancy -first stage conducted virtually -second stage typically in person at the office (flexible)