Front Office Coordinator - إماراتيين (خلاصة القيد)

Overview

Manage reception, visitors, calls and admin support as the main front‑office point of contact.

Key Responsibilities

• call handling
• visitor greeting
• reception management
• mail management
• office supplies
• conference scheduling

Tasks

-Answers and directs incoming telephone calls, taking accurate messages when necessary. -Accomplishes basic administrative duties, maintaining office deliveries and supplies. -Places service calls for building management, ensuring a well-maintained office environment. -Responds to inquiries and provides information about the company to visitors and callers. -Ensures a welcoming experience for clients and visitors. -Performs tasks such as typing, mailing, and maintaining office supplies. -Serves as the first point of contact for greeting visitors and callers to the department. -Sends and sorts faxes, maintains conference room schedules and appearance. -Assists with the preparation for special meetings and events. -Manages the reception area, ensuring a tidy and organized space. -Works under general supervision, exercising some judgment in directing and assisting guests.

Requirements

• high school
• microsoft office
• 2+ years
• customer‑facing
• communication
• organizational

What You Bring

-High school diploma or equivalent. -Displays good interpersonal, verbal, and written communication skills. -Demonstrates organizational skills to manage various administrative responsibilities. -Minimum of 2 years of experience desired -Utilizes Word, Excel, Outlook, and office forms for accomplishing administrative functions. -Excellent communication and interpersonal skills. -Proven experience in a similar customer-facing role. -Ability to multitask and prioritize tasks effectively. -Proficient in Microsoft Office Suite.

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About Aecom

-Launched as a bold independent infrastructure consultancy from a merger of five legacy firms dating back over a century. -Handles everything from geotech to electro-mechanical systems, as seen in the award-winning Romaine Hydroelectric Complex in Canada. -Guides projects through every lifecycle stage in transportation, buildings, water systems, energy, and environmental sectors.

Sector Specialisms