Legal Coordinator, Landlord & Tenant

Overview

Manage landlord-tenant legal cases, court prep, reporting, and communications.

Key Responsibilities

• legal reporting
• rent demands
• yardi updates
• invoice processing
• court appearances
• stakeholder updates

Tasks

Partners with Regional, Property and Asset Managers to resolve landlord and tenant legal issues. -Prepares monthly legal reports to Leasing Dept. regarding status of all “Failure to Renew” cases -Prepares commencement of rent demands reports to the attorney's office -Meets with tenants in person to accept stipulation/rent payments; review tenant ledger if they feel there might be any discrepancies -Commences all holdovers: Failure to Renew, Failure to Recertify, Succession Cases, and Illegal Sublets -Prepares for trial - gathering of all "prima facie" documents (MDR, Rent Roll & Deed) -Prepares monthly legal quarterly reports for all properties across the portfolio -Provides updates on pending cases to external and internal stakeholders -Prepares monthly legal reports regarding percentages of units that are in legal proceedings -Scans and uploads stipulations of settlement as an attachment into Yardi -Receives and processes NYC HPD cases including follow-up with our third-party attorneys and L&M Legal -Processes legal invoices and approve in AVID Xchange -Attends court appearances - Trials & Inquests -Communicates with legal tenants and third-party law firms regarding case status. -Updates legal case status in Yardi -Meet with HRA and other city agencies to accept payments on behalf of tenants who are "legal". -Communicates with Asset Management regarding balances due on legal reports (i.e. write-offs or potential collection cases) -Review all stipulation documents, prepare rent adjustment forms; submits same to Accounting Dept -Provides on-going communication with Property Managers regarding repairs and possible settlements -This role frequently requires the incumbent to reach objects, engage in repetitive movements with the wrist, hands, and fingers by typing; feel and touch objects with fingers, palm, and hands.

Requirements

• notary
• microsoft office
• yardi
• nyc rent
• 2+ years
• associate degree

What You Bring

The incumbent is required to have visual acuity to determine the accuracy and thoroughness of the work assigned or to perform an activity such as preparing and analyzing data, reports, transcribe data, view computer screens for extended periods of time, extensive reading, reports etc. Our mission is to provide exceptional property management services that meet the diverse needs of our various constituents, including our residents, the local community, government and financing agencies, and the owners of the properties. C+C offers a full breadth of management services to improve and enhance a property’s revenue, cost control measures, maintenance, financial reporting, and resident relations. Must have Landlord & Tenant Experience. This position will be occasionally subject to both indoor and outdoor environmental conditions and temperature changes (extreme cold or extreme heat) with or without effective protection from the weather. This position consists mainly of light physical work. The position may require exertion of up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body. The role involves sitting most of the time. -NYS Notary public license, preferred -Proficient in Microsoft Office Suite -Knowledgeable in Yardi Voyager -The role also requires incumbent to talk and hear, expressing or exchanging ideas by means of spoken work and the ability to receive detailed information through oral communication, and to make distinctions in sound. -Experience with NYC rent laws -Able to prioritize and manage multiple open legal cases simultaneously -Must have excellent verbal and written communication skills -Ability to handle high-volume work -2+ plus years with an L&T department at a law firm or property management company required -Associate degree or bachelor’s degree, preferred -The incumbent will occasionally be expected to climb, stoop, kneel, crouch, grasp, and lift up to 10 pounds -High school diploma or equivalent required

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