Real Estate Administrator

Overview

Administers global lease portfolio, handling documentation, compliance, and coordination.

Key Responsibilities

• lease management
• sharepoint
• costar reporting
• lease abstraction
• template governance
• stakeholder liaison

Tasks

-Act as a primary team contact for internal and external stakeholders regarding lease documentation and transactional information. -Coordinate the execution, review, and distribution of lease and real estate documents, including leases, amendments, memorandums, estoppels, assignments, consents, insurance certificates, and termination/vacate letters. -Assist with onboarding new employees and coordinate equipment and workspace readiness. -Ensure all documentation meets compliance and audit standards, and maintain organized electronic records using SharePoint and other systems. -Provide administrative support to CRE leadership and managers for special projects, presentations, and process improvements. -Develop, customize, and distribute portfolio and critical dates reports using CoStar and other internal databases. -Manage scheduling, meeting coordination, and vacation/travel calendars for the CRE team. -Support the lease abstraction process and ensure accurate data integration. -Participate in initiatives to improve workflows and integration between teams. -Assist in reviewing legal documents and contracts for accuracy and compliance, working closely with legal, finance, and real estate managers. -Own and update key templates, guidelines, and process documentation for the CRE team. -Liaise with finance, insurance, legal, landlords, tenants, vendors, and internal teams to resolve administrative issues and facilitate smooth lease management.

Requirements

• excel
• communication
• organizational
• ai tools
• paralegal
• independent

What You Bring

-Strong working knowledge of Microsoft Office Suite, especially Excel. -Excellent communication skills (verbal and written); collaborative and proactive approach. -Exceptional organizational skills, attention to detail, and ability to manage multiple tasks and deadlines. -Comfortable learning new systems (including CoPilot or other A.I. Tools). -Paralegal experience or comfort with legal/contract review is a strong asset. -Able to work independently in a dynamic team environment.

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About Stantec

-Began as a one-person environmental engineering practice and has grown through strategic geographic and service expansion. -Publicly listed on the NYSE and TSX, Stantec has completed major acquisitions to bolster expertise and strengthen global infrastructure portfolio. -Headquartered in the iconic Stantec Tower in Edmonton, the company has delivered landmark projects like the Panama Canal Expansion and high-profile community developments. -Leverages interdisciplinary teams of designers, engineers, scientists, and project managers. -Typical projects span urban planning, civil infrastructure, water management, environmental assessment, energy delivery, and architectural design, serving public and private sectors. -Blends technical prowess with visionary design in bold ventures such as designing its own mixed-use tower and leading multi-nation infrastructure projects.

Sector Specialisms