Contract Documents Specialist

Overview

Manage contract docs, CLM entries, subcontracts, and compliance for fire services.

Key Responsibilities

• clm import
• database maintenance
• data integration
• subcontract issuance
• insurance certificates
• prequalification

Tasks

-Follow up with clients and subcontractors for missing documents. -Imports client contracts into the Contract Lifecycle Management (CLM) platform – Malbek. -Assists in maintaining the CLM database using preexisting reports to identify missing or incomplete data requiring correction. -Request and compile information from other Eagle Fire Inc. departments for integration into contract documents to ensure a complete contract package for hand-off to the Operations Team. -Issues subcontracts as requested by the Operations Team. -Request compliant certificates of insurance for contracts as well as revisions desired by clients. -Performs subcontractor prequalification and annual recertification.

Requirements

• legal knowledge
• bachelor's
• contracts experience
• computer proficiency
• problem solving
• organization

What You Bring

-Must possess understanding of legal language as it relates to contracts under common law and UCC Article 2. -Must possess excellent organizational skills and attention to detail. -Must be able to identify priorities, and manage time-sensitive documents. -Must maintain a positive and professional demeanor. -Must be a self-starter and possess the ability to work independently, handle change, resolve conflicts, and solve problems as they arise and adapt to change. -Bachelor’s Degree or equivalent job related experience. -Minimum of three (3) years of experience in contracts review, as a paralegal, legal assistant, or equivalent performance for a general contractor, engineer, or trade contractor preferred. -Ability to sit for extended periods and perform office-based tasks. -Proficiency in using phones, computers, and other standard office equipment. -Must possess excellent written and verbal communication skills. -Must maintain confidentiality and exercise discretion and good judgement.

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Benefits

-$2,000 Employee Referral Program -Paid Time Off -Life Insurance -Health Insurance -10 Paid Holidays Flexible Spending Account -In addition to standard benefits, new employees are eligible for Eagle Fire Perks: -Employee Assistance Program -Health Savings Account

About Eagle Fire Inc.

-It began by inspecting and maintaining water-based fire systems. -In the early ’90s, it expanded into special hazard suppression and fire alarm/detection installations. -Today, it engineers, installs, inspects, tests, services, and manages fire-protection and life-safety systems coast-to-coast. -Its skilled projects span hospitals, data centers, power plants (including nuclear), chemical facilities, college dorms, and mercantile sites. -Operating across Virginia, the Carolinas, Tennessee, Georgia, and Alabama, with national reach, it balances local responsiveness with broad coverage. -Specialisms include water-based sprinkler systems, special hazard systems, alarm/detection networks, and both portable and fixed fire extinguishers. -Uncommonly, the firm pairs deep field technician training (NICET, AFSA apprenticeships) with full systems-management programs. -Its growth from a regional sprinkler inspector to a major provider of integrated life-safety solutions reflects strategic expansion and technical depth.

Sector Specialisms