HR & Admin Assistant

Overview

Assist with HR admin tasks for short-term assignees, handling invitations, housing, rentals, visas.

Key Responsibilities

• vendor management
• invoice processing
• visa support
• insurance registration
• housing management
• car rental

Tasks

-Communicate with current housing and car rental vendors, handle vendor management and invoice processing, and identify new housing suppliers when necessary. -Provide support for invitation letters, including signing and record tracking for short-term assignees and business travelers. -Support visa application processes when required, working closely with both China and UK teams to ensure smooth coordination and timely information sharing. -Assist and support short-term assignees with business insurance registration, and potentially provide further support on payroll and National Insurance (NI) matters depending on specific circumstances. -Manage housing and car rental arrangements for short-term assignees, maintaining close communication and coordination with project teams and the employees to ensure proper planning and allocation.

Requirements

• self‑motivation
• bachelor
• organizational
• admin coordination
• bilingual
• detail‑oriented

What You Bring

We are looking for an HR & Admin Assistant with exceptional organizational skills and a methodical approach to tasks. The ideal candidate is self-motivated and detail-oriented and maintains structured workflows. This role involves significant responsibility in managing administration procedures for Vendors and our own employees on Short-Term or Long-Term Assignments (STAs) , ensuring a smooth and compliant journey for international projects. -Ability to work independently and with high self-motivation. -Currently enrolled bachelor’s students from all disciplines are welcome to apply, with a preference for those majoring in Human Resources, Administration, or Management. -Exceptional organizational and planning skills, with a keen eye for detail. -Previous experience in administration coordination or related fields is highly preferred. -Fluency in both English and Chinese is required.

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Benefits

This position is preferred on a 6-month contract basis, with the possibility for further opportunities based on performance and organizational needs.

About Aesc

-Launched first U.S. and U.K. plants in 2012.

Sector Specialisms