Project Billing Specialist

Overview

Prepare and manage project invoices, ensuring accuracy and compliance.

Key Responsibilities

• invoice preparation
• billing review
• deltek vision
• revenue recognition
• client communication
• collections support

Tasks

-Monitor unbilled time and expenses; proactively follow up to ensure billable items are captured and approved. -Verify all billing information, including rates, expenses, markups, and tax requirements, to ensure compliance with agreements. -Communicate professionally with clients regarding billing inquiries and payment status. -Support the Accounting team with month-end close processes related to revenue recognition. -Maintain organized and up-to-date billing records within Deltek Vision (training provided if no prior experience). -Research and resolve billing discrepancies with both internal and external stakeholders. -The Project Billing Specialist is responsible for preparing, reviewing, and finalizing project invoices in accordance with client contracts, company policies, and deadlines. This role works closely with Project Managers, the Project Accounting team, and clients to ensure accurate billing, resolve issues promptly, and maintain strong communication throughout the billing cycle. -Prepare and issue accurate, timely invoices for assigned projects based on contract terms and project progress. -Work closely with Project Managers to review draft invoices, address questions, and make necessary adjustments prior to finalization. -Collaborate with the Collections team to assist in resolving past due accounts.

Requirements

• trimble
• leica
• 3d scanners
• deltek
• excel
• accounting degree

What You Bring

-Cutting-Edge Technology: We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work. -2+ years of billing or project accounting experience preferred; experience in professional services, AEC, or construction a plus. -Prolonged periods sitting at a desk and working on a computer. -Excellent communication and customer service skills. -Familiarity with ERP systems (Deltek Vision/Vantagepoint preferred but not required). -Light to moderate lifting may be required. -Experience with Deltek Vision (or similar ERP systems) and/or the construction or AEC (Architecture, Engineering, and Construction) industry is helpful, but not required — we’re happy to train the right candidate. -Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered. -Strong attention to detail and ability to work under tight deadlines. -30+ Years of Expertise: We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service. -Ability to work independently and collaboratively in a fast-paced environment. -Proficiency in Microsoft Office Suite, especially Excel.

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Benefits

-Comprehensive Benefits: Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks. -Collaborative Team Culture: Our work environment promotes teamwork, where everyone contributes to achieving collective success. -Diverse Work Experience: No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging. -Pay Range: $32-$37 per hour depending on experience, -Opportunities for Advancement: We invest in your career growth through ongoing training and certification programs. -Supportive Work Environment: Your contributions are valued, and we prioritize your career development and growth. -Additional Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more. -Reasonable accommodation may be provided for individuals with disabilities. -Company Perks: Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture.

About Control Point Associates, Inc.

-Mobilizes advanced tools like mobile LiDAR, UAV photogrammetry, and 3D laser scanning to innovate traditional surveys. -Handles large-scale projects such as boundary surveys, construction stakeout, hydrographic, and subsurface utility engineering. -Operates across multiple sectors including industrial, commercial, infrastructure, government, environmental, historic, education, and institutional. -Known for combining traditional surveying expertise with cutting-edge technology to deliver accurate and innovative solutions.

Sector Specialisms

Visa Sponsorship

-no visa sponsorship; must already be authorized to work in the u.s.