Project Assistant

Overview

Admin and billing support for construction project management team.

Key Responsibilities

• invoice processing
• wip reporting
• change orders
• ocip enrollment
• certified payroll
• cost tracking

Tasks

-Compile and prepare various reports, such as billing, pay applications, job cost and labor. -Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies. -Provide WIP (Work in Progress) reports. -Review and track customer subcontract agreements and change orders. -Work with the Credit Department to ensure customer invoices are processed and paid in a timely manner. -Work with Payroll Department and Foremen on issues that might occur due to missing or invalid phase codes. -Review and understand contract terms, billing requirements, and retention provisions. -Price incoming work orders and invoice or prepare change order request. -Assist fellow team members as needed. -Monitor retention held and ensure timely release after project milestones. -Create and maintain work order and change order logs. -Assist with OCIP (Owner Controlled Insurance Program) Enrollment and Submit Monthly OCIP report. -Prepare labor and/or job cost transfers as necessary. -Create and submit customer invoices in a timely manner, along with answering customer questions or invoice issues. -Enter the original budget and any updates that occur during the course of the project. -Ensure supporting documentation (e.g., lien waivers, certified payroll, backup) is attached as required. -Submit compliance documents such as insurance certificates and OCIP/CCIP enrollments. -Submit Certified Payroll when required. -Communicate with project management team on change orders, work orders, labor and material tracking. -Prepare, organize, and manage all project files, file correspondence, and other related records.

Requirements

• excel
• microsoft office
• aia g702
• oracle
• billing
• 2+ yrs

What You Bring

-Ability to collaborate with all levels of management. -Knowledge of the construction industry is preferred. -Ability to work overtime if job demands require. -Knowledge of AIA G702 Application and Certificate for Payment and G703 Schedule of Values Continuation Sheet and Change Order Logs. -Strong knowledge of standard billing concepts, practices, and procedures. -Strong relationship building skills. -Excellent verbal and written communication skills. -Professional attitude and reliable. -Demonstrated experience with excel formulas, calculations, and spreadsheet management. -Proven customer service skills. -2+ years of related accounting or billing experience. -Able to prioritize and manage workflow of project billing with accuracy and speed. -Strong numerical and reasoning skills. -Proficiency with Microsoft Office products specifically Outlook, Word, and Excel. -Ability to meet deadlines and multi-task in a fast-paced environment. -High School Diploma/GED. -Exposure to various accounting systems. (Oracle, JD Edwards, etc.) -Skilled in interpreting construction contracts, including billing schedules, lien waivers and retention clauses

People Also Searched For

Benefits

-Work environment is an office setting (Non-Smoking).

About Marek

-The company specializes in large-scale projects across various sectors, including industrial, commercial, and residential. -Known for its expertise in delivering complex systems for high-profile infrastructure projects. -MAREK’s financial strength is driven by consistent growth and a diverse portfolio of successful project completions. -Their typical projects range from office buildings to large industrial complexes, with an emphasis on quality and safety. -The company offers a comprehensive range of services, including HVAC, electrical, and fire protection systems. -MAREK is highly regarded for its deep knowledge of energy-efficient systems and cutting-edge building technologies.

Sector Specialisms