Project Coordinator

Overview

Supports practice leaders in project, finance, ops, data analysis and service delivery.

Key Responsibilities

• deltek billing
• project setup
• lifecycle management
• qaqc review
• performance reporting
• client coordination

Tasks

-Analyzes project performance and proactively identifies and communicates potential Add Service opportunities. -Partners with Practice Finance Leader in the reconciliation and follow-up of unbilled Items. -Supports on-going enhancements to the integrated Project Lifecycle and Practice playbook based on new industry trends and lessons learned on projects and accounts. -Maintain positive relationships--foster relationships and engage to effectively collaborate to achieve business performance goals -Enhance the work and careers of Teammates through continuous training, support, mentoring on project specific items including: Deltek Opportunities, Project & Plan management; Performance targets and progress reporting -Submit timely and accurate projections to National Practice Business Leader and promptly notify if actual work varies from plan. Strategize and implement effective solutions. -Performing Deltek billing set-up, including contract review and alignment -Full responsibility for the application and management of the Project Lifecyle and Practice playbook comprised of goals/outcomes of service, process workflows, standard operating procedures, and quality assurance measures to ensure service delivery excellence, with direct accountability for: -Leading Project Managers through QAQC of Deltek / Vantagepoint Project & Plan setup and providing feedback as needed. -Manages and solves complex billing challenges. -Contributes to and offers professional opinion to the National Practice Business Leader regarding current projects, staff, client relationships, etc. -Complete timesheet daily, confirming accuracy prior to submission. -Providing Pipeline and Project Administration leadership to Project Managers, including Deltek / Vantagepoint Opportunity entry, Project setup and Plan updates as directed by Practice Business Leader, typically during peak activity times. -Regularly communicates with Practice Business Leader, Practice Business Manager, Project Managers, and Finance partners to ensure effective collaboration and support to meet performance goals. -Reviews documentation and contracts to ensure compliance with NELSON standards; escalate issues as needed. -Provide consistent and constructive feedback to team and assist the National Practice Business Leaders with providing teammates with opportunities to achieve professional goals. -Supporting Practice Business Leader with proactively pulling data, reporting, project review meeting support and action items with responsibility for identifying issues and developing effective solutions. -Complete expense reports timely, confirming accuracy prior to submission

Requirements

• deltek
• tableau
• ms office
• contract admin
• spreadsheet
• 5+ years

What You Bring

-Knowledge and ability to use Deltek Vision / Vantagepoint, NELSON Business Insights reporting (Tableau), MS Office, including Word, Excel, PowerPoint, Outlook, and facilitating virtual meetings. -Think Boldly - Exude a passion for problem solving, creativity and curiosity in everything you do -Keep It Real - Communicate with empathy, transparency, and respect to support each other in the pursuit of great work -Proficiency in contract administration, additional services management & collections resolution. -Associate’s, Bachelor’s or Master’s degree in Architecture, Real Estate, Planning, Interior Design, Finance & Accounting, Business Administration, Operations, Project Management or Information Management from an accredited University. -5+ years relevant industry experience preferred; or equivalent in appropriate education and experience. -Analysis and spreadsheet capabilities are essential components. -Ability to multi-task, organize and prioritize tasks as needed to complete within the identified time frame. -Good presentation and facilitation skills. -Ability to communicate effectively both verbally, graphically and in writing. -Project Coordinators possess proficiency-level technical skills, industry knowledge and expertise in at least one of these subject matter areas: -Knowledge and ability to use analytical and problem-solving techniques. -Ability and willingness to be away from home for business travel up to 50% of the time (120 weekdays/weeknights annually excluding weekends and holiday and Personal Time Off). -Ability to complete tasks and produce deliverables independently.

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Benefits

-Paid time off and holiday pay -Wellness program with rewards for healthy activities -Full health benefits including medical, dental, and vision -Paid parental leave -Flexible working schedules and work from home options based on client’s needs -Pet Insurance -Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization -401(K) plan with company match -Opportunities for career advancement

About Nelson Worldwide

-Founded with a passion for blending creativity and functionality, this company has built a reputation for innovative design solutions. -The company works across diverse sectors, creating impactful environments for workplaces, residential spaces, and more. -They have been involved in numerous high-profile projects, including corporate offices, healthcare facilities, and mixed-use developments. -With a focus on collaboration and tailored solutions, they have earned recognition for transforming spaces to fit evolving business needs. -Their design process is deeply rooted in understanding client needs, ensuring that each project not only looks striking but serves a purpose. -The company's portfolio spans across the globe, showcasing a variety of spaces that elevate functionality and creativity. -The team is known for its hands-on approach to each project, blending innovative design with cutting-edge technology.

Sector Specialisms