Payroll Specialist (USA Focus)

Overview

Handle US payroll processing, tax compliance, and employee support for a remote team.

Key Responsibilities

• payroll processing
• tax filings
• tax compliance
• data integrity
• data analysis
• audit support

Tasks

As a Payroll Specialist, you will manage complex, high-volume payroll cycles and ensure accurate payroll tax processing across multiple states. You will provide strategic guidance to internal stakeholders, support audit and reporting functions, and contribute to process and systems enhancements. This role requires close collaboration with Payroll Administrators, Support, and Finance teams to maintain compliance, timeliness, and data integrity. -Calculate and reconcile ACA and benefits data for staff and contract workers. -Stay current on legislative changes impacting payroll taxation and advise internal stakeholders accordingly. -Analyze payroll data and trends to support forecasting and continuous improvement. -Collaborate with Support and Finance departments to resolve discrepancies and align reporting. -Enter adjustments and create special reporting. -Maintain full accountability for US federal, state, and local payroll tax compliance. -Ensure data integrity and alignment between payroll and accounting systems. -Serve as a key point of contact for employee inquiries regarding pay, deductions, tax withholdings, and system access. -Prepare and submit payroll tax filings, including quarterly and annual reports (e.g., 941, W-2, W-4). -Track, update, and apply state and federal burden rates, including unemployment insurance, Social Security, Medicare, and other entitlements. -Support responses to tax authority notices, audits, and agency inquiries. -Calculate wages, overtime, bonuses, and deductions accurately. -Process payroll for temporary workers for US and Canada. -Maintain accurate records of employee data, payroll transactions, and tax filings. -Recommend and implement improvements to increase efficiency and reduce errors.

Requirements

• 3+ years
• adp
• excel
• cpp
• us payroll
• tax compliance

What You Bring

Raise is seeking a Payroll Specialist to join our Global Operations team. This role requires strong US-specific payroll and payroll tax expertise, with direct impact on both the internal employee experience and client delivery. You will play a critical role in processing payroll, maintaining compliance across multiple jurisdictions, and supporting continuous process improvement across North America. -Minimum of 3 years' experience in a US payroll coordination or payroll specialist role. -Proficient in payroll software such as ADP (Workforce Now preferred), Dayforce, Workday, SAP, or similar. -Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. -Excellent communication and stakeholder management skills. -Proven experience processing payroll across multiple US states with varied taxation and withholding rules. -Strong attention to detail, organization, and problem-solving skills. -Certified Payroll Professional (CPP) designation or Fundamental Payroll Certification (FPC) is preferred. -Experience supporting internal and external audits and year-end tax reconciliations. -Experience preparing and submitting federal and state tax filings (941, W-2, W-4, etc.). -Advanced skills in Microsoft Excel. -Strong knowledge of US payroll tax laws and compliance, including SUI, FUTA, FICA, ACA, garnishments, and reciprocal state agreements. -Familiarity with payroll tax resolution, including responding to IRS or state notices.

People Also Searched For

Benefits

Employment Type: Permanent Full-Time We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/. Salary: $65,000 – $75,000 / year CAD

About Raise

-Born from the 65-year legacy of Ian Martin Group, this company rethinks staffing with tech-first, self-managed operations. -Operates globally with offices in the US, Canada, Ghana, India, and the Philippines, offering permanent placement, contract recruitment, payroll/EOR, RPO, and total talent management. -Skilled trades, technical, and industry-specific teams support clients across IT, energy, manufacturing, healthcare, transportation, and more. -Tech platform uses AI-driven insights and real-time scheduling to enhance hiring speed and candidate experience. -Employs a Teal-operating, self-managed model, empowering employees to drive agility and innovation.

Sector Specialisms