Property Administrator

Overview

Supports daily operations of industrial property portfolio, handling AP, AR, vendor, and admin tasks.

Key Responsibilities

• construction manager
• yardi voyager
• workday reconciliation
• sharepoint files
• real data
• purchase orders

Tasks

-Prepare and provide quarterly tenant electricity statements to Tenants -Maintain and update storage trackers -Assist with preparation of annual budgets and reforecasts -Prepare and distribute tenant correspondences, such as letters and bulletins (back up for APM) -Prepare and distribute letters to the vendors for the year end cut off date -Collect compliance documentation and assist with onboarding and setting up new vendors -Collection of Tenant insurance certificates ensuring compliance to policies and Lease requirements are adhered to. -Maintain tenant and property files on SharePoint -Capital Project Management - actively update all jobs in Construction Manager, assist with contract creation, monthly forecasting and processing capital project invoices -Provide support to Procurement Team for sending follow-up expired COI and WCB Clearances -Input space manager and vacancy information in Real Data -Create and close vendor Purchase Orders -Review and prepare year end accruals list -Responsible for recording monthly parking expenses and revenue for Westmount Corporate Campus -Prepare and provide janitorial vacancy reports to janitorial provider -Responsible for overseeing parking set up and managing payment collection from parkers (WCP). -Analyze and act on monthly aged receivables, prepare statement of accounts and respond to tenant inquiries. Ensuring accuracy of posted rental charges and payment receipts. -Liaise with tenants and facilitate timely communication -Enter monthly tenant sales, update monthly sales reports tracker for portfolio. Generate percentage sales invoice as required. -Ensuring Pursuits notes are entered into Yardi by the 10th of each month. -Processing all vendor invoices in Yardi Voyager -Actively pursue any outstanding rents - prepare and send reminders, demands and default letters as required. -Prepare and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met -Provide monthly rent rolls, vacancy and occupancy reports to Brightly -Investigate overdue balances diligently (vendor statements) -Prepare and reconcile monthly Visa transaction statements in Workday -Assist with tenant’s events. -Quarterly review of service contract files in Agiloft -Provide tenant security deposit balance reports. -Distribute carbon reports to Tenants -Maintain and update tenant contact information, including phone numbers, contact names and emergency contact information in Yardi -Review monthly Recurring Comparison reports for upcoming month charges, ensuring all charges are accurate and understanding any variances (ie: rental step up). -Administer lease related payments (i.e. tenant allowances)

Requirements

• microsoft office
• yardi
• 3+ years
• postsecondary
• integrity
• communication

What You Bring

-Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect. -Post secondary education supplemented with equivalent experience in business, real estate, or accounting an asset -Able to work under pressure and achieve quality results -Relationship Skills – Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members; professional phone manner; mature and self-motivated team player with good conflict- resolution skills; committed to personal growth and integrity aligned with QuadReal’s objectives -Proficient in Microsoft Office/ knowledge of Yardi -A self starter, able to allocate one’s time effectively and manage tight deadlines -Results oriented, detail oriented and accurate -Organizational/Multi-Task Skills – A highly organized individual who has an eye for detail and accuracy. Ability to allocate one's time effectively, work under pressure and manage tight deadlines. -3+ years of experience in an administrative role, experience in property management or real estate -Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change

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About Quadreal Property Group

-Fuses in-house investment, development, and property management under one roof for agile, integrated projects. -Portfolio spans office towers, logistics hubs, shopping centres, and residential communities worldwide. -Hallmark projects blend global strategy with local character, reshaping cities while driving strong institutional returns.

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