Property Administrator

Overview

Assist with admin tasks: payment processing, reporting, tenant communication.

Key Responsibilities

• variance reporting
• invoice coding
• rental deposits
• monthly accounting
• document management
• utility tracking

Tasks

-Complete variance explanations for the monthly property reports. -Handle a variety of internal and external vendor inquiries regarding invoice payments. -Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing. -Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants’ accounts on CTI. -Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques. -Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties. -Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing. -Assist in preparation of tenant charge backs (where applicable). -Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks. -Assist in annual audit function by locating and copying invoices for audit and verification purposes. -Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained. -Provide back up for Sr. Property Administrator as well provide relief for Reception. -Maintain control logs of property utility, property tax, leasing and capital expenditure invoices; utility tracking administration. -Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements. -Prioritize property operating expense invoices that require immediate payment. -Maintain utilities consumption and costs tracking sheets.

Requirements

• postsecondary
• communication
• organization
• bomi rpa
• 2+ years
• real estate

What You Bring

-Post secondary education in related discipline. -Exceptional communications, organization, interpersonal and time management skills. -Current enrolment in BOMI RPA program is considered an asset. -Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame. -2 + years of experience in property administration/real estate property accounting.

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Benefits

-3 weeks of vacation per year -A comprehensive health benefits plan that supports you and your family -3 paid personal days per year -Up to $2,000 annual education allowance -Up to $5,000 annual mental health coverage -A friendly, welcoming, and supportive culture -Eligible to participate in our annual performance based bonus program -Half-day every Friday before a long weekend

About Gwl Realty Advisors

-Began as a Canadian real estate investment advisor and expanded steadily into North America. -Provides services including asset management, property management, development, and specialized advisory across multiple sectors. -Entered the U.S. market by acquiring EverWest Real Estate Partners in 2018, marking a strategic international growth initiative. -Delivers market insights through economic, demographic, and sector-specific analysis to inform investment and development strategies. -Serves large pension funds and institutional clients with consistent strong performance relative to industry benchmarks.

Sector Specialisms