Team Leader Finance, Clinique La Prairie, One & Only One Za'abeel

Overview

Leads finance, procurement, inventory and reporting functions for Clinique La Prairie.

Key Responsibilities

• onyx forms
• helix inventory
• vendor registration
• stock counts
• revenue reporting
• commission reporting

Tasks

-Manage and update Onyx request forms for procurement activities. -Conduct spot audits at front office to verify balance and compliance with financial procedures. -Coordinate with suppliers for vendor registration, ensuring all required documents meet compliance standards. -Monitor and manage inventory levels in Helix, ensuring accuracy across all stock categories. -Initiate and follow up PRs – ensure full documentation and approvals -Facilitate execution of contracts - obtaining signatures from all appropriate individuals, record keeping -Assist with monthly revenue reports and contribute to P&L review discussions, highlighting discrepancies or trends. -Conduct and coordinate monthly stock counts, verify data with respective teams, and submit reports to Cost Control. -Coordinate with Finance on monthly accruals for upcoming expenses. -Review and reconcile Statements of Account (SOA) from suppliers. -Communicate with Finance and Accounts Payable to track payment status and resolve pending issues. -Add new retail items into the system and ensure accurate representation in monthly stock counts. -Work with Purchasing team & suppliers for vendor registration: ensure all necessary paperwork supports compliance. -Communicate with the Cost Control team regarding registration of new items in the system and any stock discrepancies. -Prepare refund requests, gather necessary documentation, upload to the system, and follow up with Finance on progress. -Ensure accurate reconciliation between operational and financial reports. -Coordinate with suppliers for timely deliveries, ensuring invoices are stamped, signed, and acknowledged by the receiving department. -Prepare and review staff commission reports and ensure all data aligns with system records. -Review terms of contracts in accordance with internal guidelines and compliance requirements. -Communicate with Directors and Managers regarding potential contract renewals or resignations of suppliers or service providers. -Calculate and verify commission payouts for doctors and therapists, ensuring accuracy and timely submission for approval. -Support management in preparing monthly revenue and expense analysis to identify variances and operational opportunities.

Requirements

• communication
• procurement
• vendor management
• erp
• excel
• finance coordination

What You Bring

-Excellent communication, negotiation, and organizational skills. -Strong understanding of procurement processes, vendor management, and inventory control. -High attention to detail and ability to manage multiple priorities effectively. -Proficient in ERP systems (Onyx, Iscala, Hyperion, Helix, or equivalent) and Microsoft Excel. -Experience in procurement, finance coordination, or inventory management, ideally within hospitality, wellness, or healthcare.

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About One&Only Resorts

-Founded in 2002 by Sol Kerzner as an ultra-luxury resort brand under Kerzner International. -Renowned for crafting one-off resorts and private homes in captivating global locations. -Operates across nine countries, with new destinations in Greece, Montana, and Antigua. -Focused on bespoke architectural design that reflects local culture and natural environments. -Typical offerings include high-end lodging, immersive cultural experiences, wellness, and adventure. -Standout for purpose-built destinations like One&Only Reethi Rah (Maldives) and private home experiences.

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