Workforce Development Contract & Budget Specialist

Overview

Oversee contracts, invoicing, and budgeting for Workforce Development programs.

Key Responsibilities

• budget reporting
• invoice processing
• variance reporting
• budget planning
• contract oversight
• process improvement

Tasks

-You will develop and provide reports on all activities related to contract administration and budget management. -You will oversee the invoice payment process, ensuring timely approval, proper documentation, and accurate tracking of invoice amounts. You will also work directly with consultants, community partners and Finance & Budget Department to identify and resolve any invoice discrepancies. -You will track contract spending and develop a monthly variance report to keep Program Managers and the Workforce Development Director informed of expenditure rates and ensure that funding limits are not exceeded. -You will manage, coordinate, and prepare the Workforce Development annual budget—conducting necessary research, analysis, and calculations—under the guidance of department leadership and in partnership with the Finance & Budget Department. -You will provide administrative oversight of all contracts, including Service Agreements (SAs), Service Directives (SDs), amendments, and modifications, serving the Workforce Development team. -You will lead the development and implementation of contract management improvements, such as the development of procedures and training materials as well as supporting Program Managers with implementation of contract monitoring plans.

Requirements

• microsoft excel
• peoplesoft
• grants
• budgeting
• project management
• communication

What You Bring

-Efficient Communicator – You possess excellent written and verbal communication skills, and can demonstrate the ability to work with a wide range of individuals including senior leadership, program staff, community partners, finance team, etc. -Desired – We hope you have experience with public agency and/or non-profit administration including experience delivering services to or in partnership with community-based organizations. Additionally, we also hope you have experience in databases such as PeopleSoft, payment software, contract management software or similar platforms. -Experienced – You have two (2) years of experience in grants and/or contracts, and budget administration. -Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State. -Proficient – You have knowledge of budgeting, procurement, reporting, and contracting processes. You are skilled in project management, critical and creative thinking, problem-solving, and effective communication. Additionally, you are a self-starter who can take initiative while effectively following direction to achieve goals in collaboration with others. -Technically Skilled - You are proficient in Microsoft Excel, PowerPoint, Word, and search engines. -Highly Organized & Analytical – You have excellent organizational, time management, and analytical skills, supported by strong research and critical thinking capabilities.

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Benefits

-Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion. -Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate. -Healthcare – Medical, Dental, and Vision Care with options that work for you and your family. -Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies. -Overtime Eligible – You are eligible for overtime pay in this role. -Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family. -Holidays – More than ten days per year to celebrate with family and friends away from work. -Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid. -Paid Sick Leave – At least one hour of sick leave for every 40 hours worked. -Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture. -Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port. -Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.

About Port Of Seattle

-The Port of Seattle plays a crucial role in facilitating trade and travel in the Pacific Northwest. -It operates Seattle-Tacoma International Airport, one of the busiest airports in the U.S. -Its seaport is a key gateway for goods flowing between the U.S. and the Asia-Pacific region. -The Port invests heavily in infrastructure, sustainability, and regional development. -Typical projects include terminal upgrades, environmental improvements, and transportation infrastructure. -A standout project is the modernization of Sea-Tac Airport, enhancing both passenger experience and capacity. -The Port has a history of pioneering public-private partnerships to fuel regional growth.

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