Webber - Administrative Assistant - Infrastructure Management

Overview

Provides admin, HR, finance, and procurement support to ensure smooth office operations.

Key Responsibilities

• client relations
• document control
• invoice processing
• procurement management
• inventory management
• microsoft copilot

Tasks

-Client and Staff Relations: Act as a key point of contact for clients and staff, providing exceptional service and support to foster a positive and productive office environment. -Safety and Maintenance: Contribute to the maintenance of a safe and healthy work environment by participating in safety initiatives and ensuring that office equipment and facilities are maintained to high standards. -Operational Support: Play a key role in operational planning and execution, including participation in strategic meetings, supporting project management activities, and ensuring efficient office operations. -Administrative Leadership: Provide comprehensive administrative support to the management team, including but not limited to scheduling meetings, managing calendars, and organizing company events. -Document Control and Compliance: Take charge of financial documents management, ensuring all paperwork is accurately filed, easily accessible, and compliant with legal requirements. Assist in preparing and reviewing reports and presentations as required. -Financial Administration: Support financial administration tasks, including invoice processing, expense report management, and reconciliation of accounts payable and receivable. -Procurement and Inventory Management: Oversee the procurement of office supplies and equipment, manage vendor relationships, and maintain accurate inventory records to ensure the office is well-stocked and operational needs are met. -Responds to urgent inquiries, coordinating timely assistance as needed. -HR and Payroll Support: Assist in various human resources functions such as processing new hire paperwork, supporting payroll operations, and coordinating benefits enrollment. Facilitate the new employee orientation process and contribute to the implementation of HR policies. -Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Requirements

• ms office
• sap
• driver’s license
• hs diploma
• 3-5 years
• problem solving

What You Bring

-Frequent use of hands and fingers for handling or feeling and reaching with hands and arms. -Occasionally required to stand and walk for brief periods. -Advanced proficiency in Microsoft Office applications and a strong ability to adapt to new software and technology. -Typically experiences a moderate noise level. -A strong understanding of business operations, human resources management, and financial processes. -Minimum 3 to 5 years’ experience in office administration / customer relations (Required) -A high degree of professionalism and the ability to handle confidential information with the utmost discretion. -Driver’s License with good driving record (Required). -Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required) -Required to be available for as needed for overtime. -Must have good vision for close work, distance viewing, color differentiation, and focusing adjustments. -Ability to identify inefficient practices and develop best practice solutions. -HS Diploma or GED (Required) -Great communication and interpersonal skills. -Exceptional organizational, time management, and prioritization skills, with a proven ability to manage multiple tasks simultaneously. -Strong interpersonal and communication skills, capable of effectively interacting with individuals at all organizational levels. -Regularly required to sit for extended periods. -Demonstrated problem-solving skills and the ability to work independently as well as part of a team. -SAP experience strongly preferred

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Benefits

-Primarily an office setting. -Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. -Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. -Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. -Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.

About Ferrovial

-Founded in 1952 by Rafael del Pino, the company began as a railway construction firm in Spain and evolved into a global infrastructure powerhouse. -Its business model centers on four integrated divisions—Toll Roads, Airports, Construction and Energy—allowing end-to-end project delivery across the asset lifecycle. -It operates iconic transport projects like the 407 ETR toll road in Canada and the JFK New Terminal One airport concession, expected to open in 2026. -Construction efforts include landmark works such as Madrid’s Terminal 4, the Guggenheim Museum Bilbao, and major metro and highway systems. -In energy, the firm develops and operates renewable projects—solar, wind, transmission lines—and emerging tech like vertiports and hydrogen. -Flagship assets include managed airports in the UK (Heathrow, Glasgow, Aberdeen, Southampton) and major U.S. highways such as LBJ Express in Dallas. -Its history is marked by strategic asset rotation, like divesting mature stakes in Heathrow and reinvesting in growth-oriented concessions.

Sector Specialisms