Facilities and Events Assistant

Overview

Front-of-house and events support, plus facilities admin for Bristol office

Key Responsibilities

• delivery logging
• visitor registration
• room booking
• stock management
• record keeping
• event support

Tasks

-Deliveries: Follow procedures for logging incoming deliveries, ensuring they are directed to the appropriate teams. -Communication: Liaise and communicate effectively with stakeholders, including internal departments, external vendors and visitors. -Security Compliance: Adhere to the firms physical security policy, ensuring that visitors and staff comply with established protocols. -Ad Hoc Administration: Provide administrative support to the facilities team, which may include tasks such as scanning, printing, and processing reprographic work for fee earners. -Meet and Greet: Welcome visitors, ensuring they feel comfortable and attended. -General Health & Safety: Act as a designated Fire Warden and First aider at out of hours events (training provided) ensuring compliance with health and safety regulations. -Starter and Leaver Administration: Introducing new starters to our Bristol office, including Health and Safety walk arounds, supplying or removing access passes in compliance with our CW policies and procedures. -Stock Management: Assist with ordering and maintaining stock for kitchens and other common areas. -Provide support for events scheduled during standard office hours, with occasional requirements to assist with events outside of these hours. Flexibility in working hours will be available to accommodate these needs. -Visitor Registration: Register visitors upon arrival, providing them with the correct lanyards and access passes, ensuring compliance with security protocols. -Telephone and Switchboard Duties: Promptly and professionally answer incoming calls, passing on accurate message where required. -Record-Keeping: Accurately record visitor, event, and facilities-related information on the firms systems. -Post-Event Support: Assist with event clearing and returning rooms to their original state. -Reception Duties: Assist with any other reception-related duties as required, always maintaining a professional front of house presence. -Room and Hospitality Bookings: Manage room reservations and hospitality requests, coordinating with internal and external stakeholders.

Requirements

• flexibility

What You Bring

-Flexibility: Be prepared to adapt to different working scenarios, including working outside normal office hours when required for events.

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About Clarke Willmott

-Known for its sector‑led approach, combining legal expertise in Real Estate, Construction, Social Housing, Agriculture, Retail, Technology and more. -Typical projects include major property work, renewable energy deals, franchise transactions and infrastructure/fibre‑services advice. -Notable cases include infrastructure acting for Network Rail contractors and Court of Appeal representation for Bath Recreation Limited.

Sector Specialisms