Engineering Proposal Coordinator

Overview

Manages end-to-end proposal development, coordination, and compliance for engineering projects.

Key Responsibilities

• proposal library
• crm reporting
• file management
• client liaison
• process improvement
• technical coordination

Tasks

-Develop and maintain a centralized library of proposal content, templates, and visuals for consistent and efficient reuse. -Collaborate with internal subject matter experts and other departments to gather technical and commercial content for pre-qualification packages, requests for information, letters of intent and proposals. -Maintain and update supporting materials such as project profiles, resumes, and boilerplate sections to reflect the latest company experience and capabilities. -work irregular schedule and long hours required to meet required deadlines. -Collaborate with Commercial/Strategy team to monitor and report on engineering opportunities with key customers. Maintains and updates proposal statuses, key milestones, and outcomes in the CRM system to ensure accurate reporting and pipeline visibility. -Ensure proposal submissions align with client requirements and the company's proposal standards. -Implement and manage file structures and documentation standards to ensure consistency and version control. -Coordinate review and approval processes to comply with internal Delegation of Authority requirements. -Ensure review by approved subject matter experts, such as Legal, for compliance with Company risk management guidelines. -Identify areas for process improvement and contributes to department-wide best practices and tools. -Schedule and facilitate proposal development meetings, including kick-offs and review sessions. -coordinate and collaborate with technical teams. -Coordinate and develop assigned proposals end-to-end, including scheduling kick-off meetings, developing proposal matrices, and coordinating deliverables. -Occasionally support other team members on larger or cross-functional efforts. -analyze complex RFPs to maintain compliance. -Act as a point of contact with clients for assigned proposals, coordinating with sales and commercial teams as needed. -coordinate various tasks, manage timelines, and ensure that proposals are completed within the deadline. -Ensure adherence to the company's proposal development processes and documentation protocols. -Support both leadership and contributor roles on proposals, depending on the opportunity and team structure. -Coordinate activities performed by internal resources, such as legal review of terms and conditions, content generation by technical teams and ensures that proposal timelines are adhered to. -facilitate collaboration, encourage creative problem solving, and navigate conflict.

Requirements

• microsoft office
• adobe acrobat
• associate’s degree
• bachelor’s degree
• problem solving
• proposal management

What You Bring

-Highly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated style. -demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressure. -Software Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint and Visio) and Adobe Acrobat. -Well-developed written and verbal communication, interpersonal, influencing, attention to detail, and presentation skills. -Ability to -Demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations. -Associate’s degree in Marketing/Communications, Journalism, English or equivalent and 2+ years of relevant experience. -Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to engineering projects in the electric power, telecommunications and natural gas). -Management skills in proposal preparation and management, specifically in the engineering market.

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About Hbk Engineering, Llc

-Expanding eastward, it has earned licensure across nearly all U.S. states and became a go-to partner for urban infrastructure projects. -It joined forces with Quanta Services, reinforcing its capacity for large-scale utility design and coordination. -Renowned for subsurface utility engineering (SUE), it employs cutting-edge tools like 3D scanners, GPS surveying, laser scanning, and non-invasive excavation. -Typical projects span gas, electric, water, sewer, and telecom networks in both dense cities and rural areas. -From coordinating complex permit processes to offering on-site construction support, it ensures tight schedules are met with technical rigor. -Its reputation as a leader in utility infrastructure stems from standout projects across Chicago, Philadelphia, and beyond.

Sector Specialisms