Administrative Coordinator - Western Canada District

Overview

Support office operations, scheduling, travel, events, and expense reporting

Key Responsibilities

• event coordination
• travel logistics
• calendar management
• expense reporting
• av setup
• room booking

Tasks

-Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies -Coordinating all team socials and local events. -Supporting conference and industry event registrations, conference sponsorships and memberships, while coordinating with suppliers, vendors, or subcontractors. -Being proactive in offering support with presentation set up, virtual meetings, external guest support. Setting up AV requirements for any team meetings and onsite executive presentations. -Assisting with scheduling conference room bookings, and orgnizing event logistics and details for internal and external meetings and attendees. -Coordinate travel, including organizing and managing the logistical details for off-site events and activities for the business. Also assist in planning and organizing events both on and off-site for District staff and external stakeholders. -Assist with expense reporting, timesheet tracking, and other operational logistics. -Manage calendars, including coordinating availability for meetings, preventing scheduling conflicts, prioritizing the most sensitive matters, and ensuring that follow up is conducted in a timely manner. -Arranging for dining reservations as well as receiving catering orders for team members’ internal and/or external business meetings. -Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required

Requirements

• microsoft office
• bachelor’s
• 3+ years
• detail oriented
• task prioritization
• confidentiality

What You Bring

-Regular, reliable attendance -Exceptional attention to detail, organization, ability to recognize discrepancies, and active listening skills. -Ability to prioritize tasks and work independently in a fast-paced environment. -Work productively and meet deadlines timely -High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). -Proven ability to handle sensitive and confidential information. -3+ years of executive assistant or administrative experience; construction, engineering, or related industry preferred. -Demonstrated experience in a large, matrixed organization. -Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment -Bachelor’s degree in Business Administration or related field is preferred. -The ability to work independently and demonstrate sound judgment. -Reliable transportation.

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Benefits

-We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

About Kiewit

-It evolved into a massive employee‑owned network operating across North America, delivering projects valued in the billions. -Today it specializes in transportation, water/wastewater, power, oil, gas & chemicals, building, industrial, marine and mining sectors. -Signature projects include New York’s 63rd Street Tunnel, Baltimore’s Fort McHenry Tunnel, T‑Mobile Park in Seattle, and major renewable energy sites. -Its marine division undertakes dredging, coastal resiliency and naval base work, while energy teams deliver gas, power delivery and renewables. -With deep roots in engineering‑led construction, it is known for tackling the kind of ‘impossible’ projects that reshape cities and industries.

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