Senior Facilities Coordinator

Overview

Manage day-to-day facility operations, vendor relations, and admin support at JFK.

Key Responsibilities

• vendor management
• mep operations
• space planning
• purchase orders
• procurement tracking
• facility inspections

Tasks

-Office-based work involving computer systems, documentation, and administrative tasks -Manage vendor contracts and coordinate maintenance/service delivery with M&E contractors to ensure quality work practices and compliance -Assist with budgetary requests, analysis and reporting -Coordinate space planning, occupancy reporting, badge access management, and quarterly physical occupancy counts for corporate real estate -Occasional lifting and handling of supplies, decorations, and office materials -Plan and oversee mechanical, electrical, and plumbing operations while providing emergency call support and on-site attendance as required -Execute financial processes including purchase order creation, goods receipt, invoice processing, and vendor registration in JDE and client systems -Interaction with diverse stakeholders including clients, vendors, visitors, and internal teams -Organize events including festive celebrations, birthday parties, and space setup coordination with catering vendors and decoration procurement -Conduct morning facility checks and serve as primary point of contact for clients, visitors, and building landlord communications -Support procurement activities including cleanroom supplies, office materials, and employee benefit items while maintaining comprehensive tracking systems -Regular facility walks and morning inspection rounds throughout building premises

Requirements

• m&e
• microsoft office
• ged
• facility management
• presentation
• communication

What You Bring

-Understanding of space planning and occupancy management concepts -Good presentation skills with ability to lead meetings and presentations to clients/stakeholders -Strong communication and interpersonal skills with the ability to build rapport quickly -Proven capacity to understand and interpret commercial contracts -Experience with M&E (mechanical, electrical) contractor management -GED or High school diploma -Four plus years’ experience with Facility or Property Administration -Previous experience in facility management or building operations -Experience dealing with both internal and external customers and managing client expectations -Emergency call support requiring immediate on-site response during and outside business hours -Physical setup and coordination of events including moving light furniture and arranging spaces -Demonstrated ability to manage multiple and complex operational matters on a daily basis -Knowledge of emergency response procedures and building safety protocols -Proficient with Microsoft Office software

People Also Searched For

About Jll

-Founded over 200 years ago, JLL has become a global leader in real estate services and investment management. -With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets. -JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios. -The company is known for its innovative solutions in real estate technology and sustainability. -Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory. -JLL has pioneered the integration of data-driven insights into real estate decision-making. -The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure. -Notable for its long-standing history, JLL continues to shape the global real estate landscape.

Sector Specialisms