Corporate Paralegal (fixed-term)

Overview

Corporate paralegal managing entity records, filings, and agreements for IKO.

Key Responsibilities

• governance docs
• legal drafting
• entity management
• regulatory filings
• entity formation
• reconciliations

Tasks

-Prepare and maintain governance and organizational documents of the corporate minute books in conjunction with legal counsel, i.e. articles and certificate of incorporation, by-laws, operating agreements, various resolutions, meeting minutes, share certificates, share/stock registers. -Work with the Corporate Secretary and General Counsel to draft and manage various corporate transactions and legal agreements, work together with internal and external counsel as needed, ensuring complete and accurate legal documentation. This includes, but is not limited to; loan agreements, service agreements, share transfer agreements, option agreements, and subscription agreements. -Work with the Corporate Secretary and General Counsel to maintain and monitor legal entities across all jurisdictions to ensure they remain in good standing. This includes regular communication with registered agents to confirm the timely filing of annual returns and other regulatory requirements, while also preparing and submitting certain filings in-house as needed. -Coordinate corporate reorganizations. -Support responses to due diligence, regulatory, and audit inquiries. -Coordinate the dissolution of legal entities. -Manage the formation of new legal entities, coordinating with multiple internal and external departments to ensure smooth and compliant setup. (Corporations, Partnerships, Limited Liability Companies, Not-for-profit Corporations, Trusts, Unlimited Liability Companies) -Provide support for annual general meetings. -Work with the Corporate Secretary and General Counsel to maintain accurate and up-to-date corporate records for a large portfolio of entities, and ensure all information is properly recorded and managed within the company’s legal entity management system (e.g., Diligent). -Conduct biannual reconciliations between the legal entity management system, internal accounting records, and physical or digital minute books to ensure consistency and resolve discrepancies.

Requirements

• paralegal
• notary
• bachelor's
• corporate law
• entity management
• drafting

What You Bring

-Experience working as a paralegal in a large corporate legal setting or law firm -Law clerk designation will be a benefit -Valid Ontario Notary License -Background supporting mergers, acquisitions, reorganizations, entity formations, dissolutions -Excellent organizational and recordkeeping abilities -Strong understanding of corporate law and compliance requirements -Excellent verbal and written communications skills -Experience with global entity management and corporate governance -Bachelor’s degree -Proficient in drafting resolutions, minutes, and standard legal agreements

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About Iko North America

-Known for producing high-quality materials used in residential, commercial, and industrial projects. -Product range includes roofing shingles, insulation, and waterproofing membranes for contractors and homeowners. -Serves sectors such as infrastructure, water resources, and heavy civil construction. -Ensures consistent delivery and innovation to meet evolving industry standards.

Sector Specialisms